Contract Administrator

Aecon Group Inc.; Calgary; On-site; CAD 90,000 - 130,000; Full time

Job summary

Aecon is gearing up for new Calgary civil projects and is expanding its Contracts/Legal team. The role focuses on reviewing subcontractor invoices, supporting the Contracts Manager, and applying contract documents to project execution.

You bring a Bachelor's degree, 2–5 years in construction contract administration, and strong drafting, negotiation, and documentation skills. This is a fast-paced environment with growth opportunities in a leading Canadian infrastructure company.

Qualifications

• Bachelor’s Degree or educational background in Business Administration, Law, Communications, or as a Paralegal preferred.
• Minimum 2 - 5 years of experience in the construction industry in contract administration.
• Estimating experience is required.
• Basic knowledge and understanding of legal documents, navigating contracts and interpreting them.
• Experience in drafting and administering contracts.
• Display sound judgement and leadership skills.
• Proven ability to work in a fast-paced environment.
• Good interpersonal and analytical skills.
• Good planning and time management skills.
• Working knowledge of Microsoft Office Products with advanced Word skills.

Responsibilities

• Reviewing subcontractor invoices before submitting to finance.
• Generally, assist and support the Contracts Manager or a member of the Legal/Commercial group.
• Assist project staff with the interpretation and practical application of contract documents.
• Assist project staff with identification, documentation and quantification of changes in the Work and claims.
• Act as the point of contact for contractual matters on the assigned project.
• Document significant events on projects.
• Monitor and maintain project change order log.
• Coordinate and prepare claims.
• Draft notices to client of changes or events requiring notice.
• Interface with project team on site and prepare commercial updates to the project team and clients as required.

Job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, You Can Count On

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon We

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What Is The Opportunity?

Aecon is gearing up for new and upcoming civil projects in Calgary, and we’re expanding our team. If you’re passionate about building the infrastructure that keeps communities moving, growing, and thriving, this is your chance to join one of Canada’s leading construction and infrastructure development companies.

What You’ll Do Here

• Reviewing subcontractor invoices before submitting to finance.
• Generally, assist and support the Contracts Manager or a member of the Legal/Commercial group.
• Assist project staff with the interpretation and practical application of contract documents.
• Assist project staff with identification, documentation and quantification of changes in the Work and claims.
• Act as the point of contact for contractual matters on the assigned project.
• Document significant events on projects.
• Monitor and maintain project change order log.
• Coordinate and prepare claims.
• Draft notices to client of changes or events requiring notice.
• Interface with project team on site and prepare commercial updates to the project team and clients as required.

What You Bring To The Team

• Bachelor’s Degree or an educational background in Business Administration, Law, Communications, or as a Paralegal preferred.
• Minimum 2 - 5 years of experience in the construction industry in contract administration.
• Estimating experience is required.
• Previous experience working for a construction company preferred.
• Basic knowledge and understanding of legal documents, navigating contracts and interpreting them.
• Basic knowledge of contract administration procedures.
• Experience in drafting and administering contracts.
• Display sound judgement and leadership skills.
• Proven ability to work in a fast-paced environment.
• Good interpersonal and analytical skills.
• Good planning and time management skills.
• Working knowledge of Microsoft Office Products with advanced Word skills.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.