(CONTRACT) Administrative assistant, Legal Services - Montreal

Bombardier; Dorval; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A leading aerospace company in Montreal is seeking an experienced Administrative Assistant for the Legal Services team. The ideal candidate has over 7 years of experience, is bilingual in English and French, and is skilled in providing comprehensive administrative support. This role involves drafting documents, managing schedules, and coordinating meetings. Join a fast-paced environment where you can thrive and contribute to team success.

Qualifications

• 7+ years of relevant experience or equivalent combination of education and experience.
• Experience working with litigators.
• Ability to work with minimal supervision.
• Strong command of terminology and grammar in both English and French.

Responsibilities

• Provide administrative support to Legal services leadership.
• Draft letters and manage agendas/calendar.
• Coordinate meetings and business trips.
• Prepare and verify expense claims.

Skills

Bilingual (English and French)

Ability to work under pressure

Strong organizational skills

Experience with invoicing/accounts payables

Knowledge of computer applications (SAP, Excel, etc.)

Education

College Diploma in office management

Legal secretarial studies diploma or equivalent

Tools

SAP

Concur

Excel

Word

Salesforce.com

Job description

When applicable, Bombardier promotes flexible and hybrid work policies.

Why join us?

At Bombardier, we design, build and maintain the world’s peak‑performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.

Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what’s possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

What are your contributions to the team?

• Provide administrative support to members of the Legal services leadership team.
• Accomplish administrative tasks, which require a thorough comprehension of the business and legal activities and practices.
• Draft letters, emails, and other documents of an administrative nature.
• Manage the agenda/calendar and emails of the leaders you will support.
• Coordinate meetings, appointments, travel reservations and organize business trips.
• Ensure follow‑up on activities and files of the leaders you will support.
• Compile and update data for various reports.
• Prepare and verify expense claims in accordance with company policies.
• Organize and classify documents and files in accordance with applicable policies.
• Create and maintain databases/lists.
• Use judgment and initiative to plan and organize the assigned tasks.
• Support the invoicing and accounts payables process for the certain external providers.

How to thrive in this role?

• You hold a College Diploma in office management, an Attestation of Collegial Studies in office management with legal specialization, a diploma in legal secretarial studies, or an equivalent.
• You have at least 7 years of relevant experience or equivalent combination of education and experience.
• You have experience working with lawyers, including litigators.
• You are able to work in a minimal supervision environment, involving coordination and organization of work methods for the assigned duties.
• You are able to work under pressure and handle multiple priorities.
• You are a team player.
• You are bilingual, English and French, spoken and written (perfect command of terminology, syntax, grammar and punctuation.)
• You have experience with invoicing, accounts payables or accounting processes.
• You have an extended knowledge of computer applications (SAP, Concur, Excel, Word, PowerPoint, Salesforce.com, etc.).

Now that you can see yourself in this role, apply and join the Bombardier Team!

Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job (CONTRACT) Administrative assistant, Legal Services - Montreal

Primary Location Administrative Centre (CA)

Organization Aerospace Canada

Shift

Employee Status Non-Employee

Requisition 10141 (CONTRACT) Administrative assistant, Legal Services - Montreal

#LI-hybrid