Contract Administration Lead

Stantec; Vancouver; Hybrid; CAD 112,000 - 168,000; Full time

Benefits offered by this job

Health, dental, vision plans

Wellness program

RRSP / retirement savings plan

Employee stock purchase program

Job summary

Stantec is seeking a Contract Administrator to manage the main construction contract for a large, complex project in British Columbia. You will work with the client and a multi-disciplinary team to ensure compliance, timely delivery, and effective change control.

The role requires strong contract knowledge, negotiation skills, and the ability to coordinate with vendors and internal teams. Hybrid work options and a collaborative environment are offered.

Qualifications

• 10+ years’ experience in contract administration.

Responsibilities

• Administer the main construction contract for a large, complex project.
• Build and maintain relationships with the Contractor and align on contract terms.
• Ensure compliance with contract terms, track deliverables, and report on performance.
• Identify and track contract compliance related issues.
• Review formal correspondence from the Contractor and draft responses.
• Support the Commercial team in delivering change management.
• Provide advice on contractual matters and assist with inquiries.
• Assist in creating and maintaining contract documents and project records.
• Advise on amendments, change directives, and change orders.
• Develop and implement contract management processes and procedures.
• Ensure quality and timely delivery of contract management outputs.

Skills

Contract administration

Contract principals

Negotiation

Leadership

Organizational skills

Multi-tasking

Policy adherence

Coordination

Analytical problem-solving

Prioritization

Ethical standards

Interpersonal skills

Written/verbal communication

Education

University degree or College Diploma in a relevant discipline

Professional designation (e.g., PEng, PMP, SCMP, IACCM)

Tools

PMIS

Microsoft Word

Excel

SharePoint

Job description

When you care deeply about the work you do, it’s rewarding to see it through from concept to completion. We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward. From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects.

Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community.

We are strategizing, planning, and implementing projects that help clients achieve their organization’s objectives. Join our award-winning program management team and bring transformational project solutions to life.

Your Opportunity

Stantec is seeking a Contract Administrator with broad commercial and contract management experience on large infrastructure projects to work within our Project Management group.

This is a key project position requiring excellent communication skills and a willingness to work as part of a Client multi-discipline team to successfully deliver a major capital project.

Reporting to the commercial lead, the Contract Administrator will work closely with project leadership, the commercial management team, and other team members to support the implantation and oversight of the project’s primary construction contract. The successful candidate will be required to work in the client’s head office (in Burnaby) and/or the client’s project office (in North Vancouver). There may be flexibility to work from home 1-2 days per week.

Your Key Responsibilities

• Administer the main construction contract for a large, complex project.
• Build and maintain relationships with the Contractor. Collaborate with them to align on interpretation of contract terms, resolve issues, and ensure timely delivery of services.
• Ensure compliance with contract terms, tracking deliverables, and reporting on contract performance.
• Responsible for identifying and tracking Contract compliance related issues.
• Reviewing formal correspondence from the Contractor and drafting responses.
• Supporting the Commercial team in delivering change management.
• Providing advice and support to the Commercial team on contractual matters. This may involve preparing reports, coordinating communication with stakeholders, and assisting with contract-related inquiries.
• Assist in the creation and maintenance of contract documents and project records.
• Provide advice on the client’s position regarding complex contract management opportunities and risks, including assessing the validity and impact of potential claims and supporting change order development and execution.
• Develop strategies and contribute to the drafting of amendments, change directives, and change orders.
• Support the development and implementation of contract management processes and procedures.
• Ensure the quality, consistency, and timely delivery of contract management outputs, while identifying opportunities to improve commercial management practices and team efficiency.
• Prepare and/or support the preparation of documentation for all aspects of contract administration.
• Coordinate and support issue resolution by engaging appropriate functional teams and ensuring reviews and approvals are completed within required timelines.
• Analyze issues, evaluate options, and provide recommendations to management in collaboration with the broader project team.

Your Capabilities and Credentials

• Experience in effective commercial contract administration for large construction projects.
• In-depth knowledge of contract principles.
• Strong leadership skills, proven negotiation and influencing skills as well as strong organizational skills and the ability to multi-task effectively.
• Strong ability to plan, organize work and follow policies and procedures.
• Ability to coordinate efforts of others to accomplish objectives.
• Effective analytical and problem-solving skills.
• Ability to prioritize the various activities to maximize efficiency and meet deadlines.
• High ethical and professional standards in all dealings with vendors and contractors.
• Excellent interpersonal and organizational skills.
• Advanced written / verbal communication skills .
• Proficient in Microsoft Word, Excel, SharePoint
• Knowledge or experience using project management information systems (PMIS)
• Demonstrated knowledge and results in developing and implementing new processes and procedures.
• Experience including contract formation, contract management and administration, warranty management and contract closeout deliverables.
• Familiarity with contract law, legal requirements, and industry-specific regulations.

Education and Experience

• University degree or College Diploma in a relevant discipline or a combination of education, training and experience deemed to be equivalent.
• 10+ years’ experience in contract administration.
• Experience in the water and wastewater sector is considered an asset.
• One or more professional designations/certifications (i.e. PEng, PMP, SCMP, IACCM) would be an asset.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Range

• Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$111,700.00 - $167,600.00 Annually

Pay Transparency:

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary:

Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location: Canada | BC | Burnaby

Other Locations: Canada | BC | Vancouver

Organization: BC-1122 Water-CA PMCM

Employee Status: Regular

Business Justification: Replacement

Travel: No

Schedule: Full time

Job Posting: 28/05/2026 04:05:25

Req ID: 1006023