Construction Administrative Support

Colas Canada; Edmonton; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading transportation infrastructure company in Canada is seeking a Construction Administrative Support to assist the construction team with documentation, data tracking, and reporting. Ideal candidates will have a diploma in office administration or a related field, 2+ years of relevant experience, and strong skills in Microsoft Office. This primarily office-based role is essential for keeping projects organized and ensuring compliance with standards.

Qualifications

• Minimum of 2 years of experience in an administrative or technical support role.
• Strong skills in Microsoft Office, especially Excel, Word, and Outlook.
• High proficiency in proofreading and compiling technical documentation.

Responsibilities

• Maintain filing systems for project records and technical documentation.
• Provide general administrative support to the Construction team.
• Maintain and update dashboards and trackers in document management systems.

Skills

Microsoft Office (Excel, Word, Outlook)

Proofreading

Communication

Teamwork

Education

Diploma or Degree in Office Administration or related field

Tools

SharePoint

Document management tools

Job description

Colas is a Canadian leader in transportation infrastructure - materials, construction, and maintenance. From roads to rail, airports to ports, we build some of the most important projects that connect our communities.

Backed by our network of Colas companies across Canada and the Colas Group worldwide, Colas offers a wide range of innovative and sustainable solutions for the construction and maintenance of transportation infrastructure.

Join the largest transportation infrastructure group in the world and help connect Canada.

Mission

Join us in an exciting adventure to complete the Edmonton Valley Line West LRT - a remarkable legacy project that will redefine our community’s transportation landscape! Be part of this transformative journey and help us create a lasting impact for generations to come! Reporting to the Segment Manager, the Construction Administrative Support plays a crucial role in providing administrative support and technical assistance to the Construction team relating to documentation, data tracking, audit preparation, and communication related to reporting and scheduling. This is an office-based role that helps keep projects organized and ensures the company follows proper standards as per the Project Agreement.

Main Responsibilities

• Maintain filing systems for project records, correspondence, drawings, and technical documentation.
• Provide general administrative support to the Construction team including data entry, schedule follow-up, report preparation, formatting, compliance review, and processing for internal and external stakeholders.
• Maintain and update dashboards and trackers in document management systems ensuring deadlines are adhered to.
• Support internal and external audits by organizing records and helping with preparation.
• Evaluate technical documentation for completeness and compliance with project requirements and standards.
• Act as a liaison between office staff, site teams, and subcontractors to collect and distribute applicable information.
• Support communication and reporting on policies, procedures, and updates.
• Provide office administration duties as required including welcoming visitors, and support the Office Coordinator to managing office supplies, desk assignments and basic maintenance activities.

Requirements

• Diploma or Degree in Office Administration, engineering, or construction related discipline, or a related field. Equivalent combination of relevant education and work experience will be considered.
• Minimum of 2 years of experience in an administrative or technical support role, preferably in infrastructure, engineering, or construction environments.
• Strong skills in Microsoft Office (especially Excel, Word, and Outlook); experience with SharePoint or document management tools.
• High proficiency in proofreading and compiling technical documentation.

Skills, Competencies, Attributes

• Ability to read and interpret contract specifications, drawings, and other construction related documents.
• Detail-oriented, organized, and comfortable handling technical documents.
• Good communication and teamwork skills.

DIVERSITY IS IMPORTANT TO US
At Colas, we believe our workforce should reflect the diversity of the communities we connect. By living our core values of Caring, Sharing, and Daring, we welcome all those who help create the links that bring us together. We are committed to equal employment opportunity regardless of age, ethnicity, national origin, religious beliefs, disability, marital or family status, gender, gender identity or expression.