Construction Administrative Assistant

Homestead Land Holdings Limited; Eastern Ontario; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading property management company in Kingston is looking for an administrative professional to support the Construction Department. Responsibilities include managing sensitive information, preparing reports and payroll, and general office duties. The ideal candidate has post-secondary education and strong skills in Microsoft Office and communication. This position offers competitive salary and a comprehensive benefits package.

Benefits

Excellent salary

Benefits package

Opportunities for advancement

Qualifications

• Education in administration or business discipline preferred.
• Experience in construction industry is an asset.
• Ability to handle confidential information.

Responsibilities

• Provide administrative support to the Construction Department.
• Handle sensitive information and accounts payable.
• Prepare letters, reports, and payroll files.

Skills

Technical competence in Microsoft Office

Excellent keyboarding skills

Strong work ethic

Attention to detail

Interpersonal skills

Communication skills

Time management

Education

Post-secondary education in an administrative or business-related discipline

Tools

Microsoft Office

Autodesk

Yardi

Job description

Job Description

About Us

Founded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada’s largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a standard of care in which we would treat our own family members.

Role & Responsibilities

• Provide diversified administrative support to our Construction Department in a fast-paced office environment
• Handle highly sensitive and confidential information
• Preparation of various letters, reports, spreadsheets, contracts, and meeting minutes
• Accounts Payable
• Preparing bi-weekly payroll file
• Assist in onboarding of new team members
• Responsible for a variety of general office duties
• Carry out special projects
• Other duties as assigned

Skills and Qualifications

• Post‑secondary education in an administrative or business‑related discipline is preferred
• Previous experience in the construction industry is an asset
• High level of technical competence using computers, including Microsoft Office - Word, PowerPoint, Excel, and Outlook, as well as Autodesk, Yardi and internet usage
• Excellent keyboarding skills
• Strong work ethic
• Professional articulate manner
• High level of attention to detail, accuracy and follow‑up
• Efficient time manager with the ability to multi-task, prioritize and meet deadlines
• Excellent interpersonal and communication skills, both written and verbal

A satisfactory reference check and criminal records clearance are required for the position.

We offer an excellent salary and benefits package and opportunity for advancement. Homestead Land Holdings Limited is an Equal Opportunity Employer. Accessibility accommodations are available for all parts of the recruitment and selection process. Please make needs known in advance. We appreciate all responses; however only those candidates selected for an interview will be contacted.