Confidential Executive Assistant to the Dean

Ontario Tech University; Oshawa; On-site; CAD 60,000 - 76,000; Full time

Job summary

An educational institution in Oshawa, Ontario is seeking an Executive Assistant to the Dean. This full-time position provides confidential and professional executive support, requires strong organizational skills, and demands confidentiality in handling sensitive matters. Applicants should have a minimum of 3 years of experience in senior administrative roles, preferably in an academic environment. The expected start date is September 29, 2025.

Qualifications

• Three to five years of experience in a senior administrative support role.
• Experience in an academic environment is preferred.
• Administrative support to a senior level is preferred.

Responsibilities

• Manage high-level confidentiality and sensitivity regarding personnel matters.
• Organize and coordinate complex schedules for the Dean.
• Prepare materials for meetings and facilitate recruitment of faculty.

Skills

Attention to detail

Confidentiality

Problem resolution

Team environment

Organizational skills

Time management

Communication skills

Intermediate in MS Word

Intermediate in Excel

Intermediate in PowerPoint

Education

Post-secondary education (2 years)

Job description

An educational institution in Oshawa, Ontario is seeking an Executive Assistant to the Dean. This full-time position provides confidential and professional executive support, requires strong organizational skills, and demands confidentiality in handling sensitive matters. Applicants should have a minimum of 3 years of experience in senior administrative roles, preferably in an academic environment. The expected start date is September 29, 2025.