Conference Services Coordinator

Confederation Centre of the Arts; Charlottetown; On-site; CAD 29,000 - 37,000; Full time

Benefits offered by this job

Full-time permanent position

Comprehensive benefits plan

Employer-matched pension plan

Paid vacation and sick time

Staff discounts on shows and events

Employee Assistance Program

Training and development opportunities

Job summary

The Confederation Centre of the Arts in Charlottetown, PEI, is seeking a Conference Services Coordinator to prepare rooms, coordinate layouts, and operate AV equipment for events. You will work with a teammate and the broader catering and conference services team to ensure spaces are ready on time and deliver a seamless guest experience.

Responsibilities include setting up spaces, testing and troubleshooting AV systems, coordinating with the manager on requirements, and maintaining equipment

Qualifications

• Post-secondary training with experience in event setup, conference services, or AV support; CTS certification is a strong asset.
• 1–2 years of working knowledge of conference AV equipment, including video conferencing systems.
• Strong problem solving skills and ability to troubleshoot under time pressure.
• Strong interpersonal and communication skills; professional attitude and teamwork.

Responsibilities

• Setting up and tearing down conference rooms and spaces according to floor plans and client requirements.
• Operating and troubleshooting conference AV equipment, including microphones, speakers, projectors, screens, and video conferencing systems.
• Testing equipment prior to events to ensure proper function and resolve issues during live events.
• Coordinating room layouts, timelines, and technical requirements with the Catering and Conference Service Manager.
• Maintaining inventory of AV and setup equipment and reporting damaged items.

Skills

Oral Communication

Problem Solving

Working with Others

Education

Post-secondary training

AVIXA CTS certification

Tools

Video Conferencing

AV Equipment

Job description

We're Recruiting For An…

The opportunity

Reporting to the Catering and Conference Services Manager, the Conference Services Coordinator plays a key role in bringing event and conference spaces to life - preparing rooms, coordinating layouts, and operating conference audio-visual equipment that supports each event. This role ensures every space is set up accurately and on time, delivering seamless, professional experience for guests and clients from start to finish. You will work closely alongside a fellow Conference Services Coordinator and the broader catering and conference services team, sharing coverage across concurrent events and supporting one another through busy periods.

Key responsibilities include:

• Setting up and tearing down conference rooms, meeting spaces, and event areas according to floor plans and client requirements (tables, chairs, signage, etc.)
• Operating and troubleshooting conference audio-visual equipment, including microphones, speakers, projectors, screens, and video conferencing systems.
• Testing conference technical equipment prior to events to confirm proper function and resolve issues quickly during live events.
• Coordinating with the Catering and Conference Service Manager on room layouts, timelines, and technical requirements.
• Maintaining an organized inventory of AV and setup equipment, including basic maintenance and reporting damaged or malfunctioning items.
• Assisting with the loading, transport, and storage of furniture and equipment throughout the venue.
• Ensuring all setups meet workplace safety standards, including proper cable management and equipment handling.

In addition to being an extremely organized, detail oriented and personable individual, applicants should possess the following qualifications:

• Post-secondary training supplemented by previous experience in event set up, conference services, or audio-visual technical support. AVIXA CTS certification or other audio-visual or event technology is considered a strong asset.
• 1-2 years’ working knowledge of conference AV equipment, including video conferencing systems.
• Strong problem-solving skills with the ability to troubleshoot technical issues under time pressure.
• Strong interpersonal and communication skills.
• Professional attitude and the ability to work cohesively with fellow colleagues.

Other Requirements

• Physically ability to lift and move furniture and equipment.
• Ability to travel.
• Flexibility to work evenings, weekends, and varied hours based on event schedules.

What We offer:

• This is a full-time permanent position.
• Comprehensive benefits plan, including medical, dental, vision, and life insurance coverage
• Employer-matched pension plan
• Paid vacation and contingency days; paid sick time
• Staff discounts on shows and events
• Employee Assistance Program
• Training and development opportunities.

About the Centre

The Confederation Centre is Canada's National Memorial to the founders of the country. It is the result of a dream shared by all Canadians – a place where Canada's evolution and multicultural character is celebrated and explored right where Canadian confederation began; where the talents of Canadian people are nurtured and showcased through arts, learning, and conversation. Taking up a full city block in downtown Charlottetown, the Centre includes performance venues, art gallery spaces, arts education and learning studios, and spaces for convening and conversation.

Closing Date: October 9, 2026

Confederation Centre of the Arts is committed to fostering an inclusive and equitable workplace where diverse perspectives are valued and respected. We welcome and encourage applications from individuals of all backgrounds, including Indigenous Peoples, Black and racialized persons, persons with disabilities, members of 2SLGBTQIA+ communities, and those from other equity-deserving groups.

Where requested, we will provide accommodations to candidates for all aspects of the recruitment and selection process.

Posted Date: September 25, 2026

Compensation:

$20.51 - 27.00 per hour (dependent on qualifications)

Tagged as: 12103

Essential Skills:

• Oral Communication
• Problem Solving
• Working with Others

Soft Skills:

• Attention to Detail
• Effective Communication
• Flexibility

Hard Skills:

• Client Services
• Customer Service
• Event Management

Languages:

• English