Compliance Specialist

Pinchin; St. Catharines; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading consulting firm is seeking a Compliance Specialist to support vendor and client onboarding processes, ensuring adherence to security requirements. The ideal candidate will bring strong problem-solving skills and a good understanding of insurance. This full-time role offers flexible working conditions and competitive benefits, contributing to an inclusive environment.

Benefits

Competitive salaries

Flexible work arrangements

Three weeks’ paid vacation

Wellness spending

Qualifications

• Minimum of 5 years’ experience in administration preferred.
• Ability to obtain PWGSC Secret (Level II) Security Clearance.
• Maintain confidentiality and professionalism.

Responsibilities

• Respond to vendor onboarding requests and evaluate submissions.
• Ensure accurate and timely client onboarding processes.
• Assist with maintaining employee security clearances.

Skills

Problem-solving skills

Interpersonal skills

Understanding of Insurance and risk mitigation

Education

Post-secondary education

Tools

Microsoft Office suite

Job description

Compliance Specialist

Full Time Support Group Staff

Location: Atlantic, Ontario, or Manitoba – CA (Work from home)

Pinchin is recruiting for a Compliance Specialist to join the Finance & Administration department in Canada. We are looking for a highly organized individual to join on a full-time basis. This position can be based out of Atlantic, Ontario, or Manitoba, on a remote or hybrid basis. The Compliance Specialist will provide backup support to our Security Clearances team and perform additional ad hoc duties as required.

A Day in the life of a Compliance Specialist at Pinchin :

Vendor Onboarding

• Respond to all requests for vendor onboarding and evaluate vendor submissions to ensure they meet Pinchin’s requirements.
• Enter vendor setups in the operating system (Vision), ensure accuracy of details, and keep detailed records in an organized manner.
• Liaise with Accounts Payable during payment cycles.
• Follow guidelines and know when to seek exception reviews from our risk team; correspond with executive-level employees regularly.
• Track WSIB and WCB for all vendors using each province’s online database and update Vision for vendors out of compliance.
• Analyze and verify the consistency, completeness, and accuracy of vendor and insurance data.

Client Onboarding

• Ensure all client requests are handled accurately and efficiently with acceptable turnaround times.
• Serve as the point of contact and compile information to complete annual prequalification documentation for clients.
• Interact with potential clients to gather information required to set up clients in SharePoint (Client Grove) and Vision.
• Review client-provided information against Pinchin’s established engagement criteria, such as retainer policies.
• Maintain the ‘Client Grove’ (SharePoint client database).
• Proactively identify opportunities to enhance, streamline, and automate the client engagement process.
• Liaise with Accounts Payable, Safety, IT, Security, and other departments as needed.
• Respond to client requests professionally and promptly.

Insurance

• Understand RFP/Tender documents and prepare insurance certificates according to client requirements. Liaise with our Insurance Broker for complex requests.
• Prepare WSIB and WCB Clearance Letters upon request.

Security Clearances

• Assist the Security Clearances Team with maintaining employee and organization security clearances, ensuring compliance with Company, Government, and Client security requirements.

What you bring to the Pinchin team :

• Good understanding of Insurance and risk mitigation, or strong problem-solving skills with the ability to learn insurance concepts.
• Good judgment and critical thinking skills for investigating and solving problems.
• Ability to work independently with minimal supervision.
• Excellent interpersonal skills.
• Post-secondary education with a minimum of 5 years’ experience in administration preferred.
• Proficiency with the Microsoft Office suite.
• Ability to obtain PWGSC Secret (Level II) Security Clearance, with no criminal record, and residence in Canada for the last 5 years, with no foreign stays exceeding 6 months during that period.
• Must complete and maintain certification in the PSPC Controlled Goods Designated Official Certification Program.
• Maintain confidentiality and professionalism.

What’s in it for you :

We offer competitive salaries, great benefits, mentoring, career development, community involvement, environmental initiatives, flexible work arrangements, paid personal days, three weeks’ paid vacation, membership dues reimbursement, wellness spending, social activities, team building, corporate hotel rates, and more—within an inclusive, dynamic environment. See all Pinchin benefits: Pinchin Benefits.

Please note: Our recruitment may involve online testing. Employees may be required to undergo security clearances and periodic drug and alcohol testing to access certain sites. Only shortlisted candidates will be contacted.

• No agency phone calls please.

Why Pinchin?

Our employees are at the heart of our success. We support your growth with resources, expert guidance, and a culture rooted in honesty, integrity, and a passion for learning.

About Us

Pinchin Ltd. provides engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We promote diversity and inclusion. Reasonable accommodations are available upon request during the recruitment process.

Working Together, Making Things Better