Compliance Specialist

Pinchin in Canada; Remote; CAD 60,000 - 80,000; Full time

Job summary

A leading consulting firm in Canada is seeking a Compliance Specialist to join its Finance & Administration department. This full-time role offers remote or hybrid work options. Responsibilities include supporting vendor and client onboarding, maintaining insurance documents, and assisting with security clearance processes. The ideal candidate should have a background in administration, excellent interpersonal skills, and the ability to maintain confidentiality. This position comes with competitive salaries and a host of employee benefits.

Benefits

Competitive salaries

Career development programs

Flexible workplace

Paid personal days

Three weeks paid vacation

Wellness spending account

Qualifications

• Minimum of 5 years’ experience in administration is preferred.
• Ability to obtain PWGSC Secret Level II Security Clearance.
• Must complete certification in PSPC Controlled Goods Designated Official Certification Program.

Responsibilities

• Provide back-up support to the Security Clearances team.
• Handle vendor onboarding and evaluate submissions for compliance.
• Prepare insurance certificates and maintain security clearances.

Skills

Problem-solving skills

Interpersonal skills

Judgment

Education

Post-secondary education

Tools

Microsoft Office Suite

Job description

Full Time Support Group Staff

Atlantic, Ontario, or Manitoba – CA (Work from home)

Pinchin is recruiting for a Compliance Specialist to join the Finance & Administration department in Canada. We are looking for a highly organized individual to join on a full-time basis. This position can be based out of Atlantic, Ontario, or Manitoba on a remote or hybrid basis. The Compliance Specialist will provide back-up support to our Security Clearances team and additional ad‑hoc duties as required.

A Day in the Life of a Compliance Specialist at Pinchin

Vendor Onboarding

• Responds to all requests for vendor onboarding and evaluates vendor submissions to ensure they meet Pinchin’s requirements.
• Enter vendor setups in the operating system (Vision) and ensure accuracy of details and keep detailed records in an organized manner.
• Liaison with Accounts Payable during payment cycles.
• Follow guidelines and know when to seek exception reviews from our risk team; correspond with executive level employees on a regular basis.
• Track WSIB and WCB for all vendors with each province’s online database and update Vision for vendors out of compliance.
• Analyze and verify consistency, completeness, and accuracy of vendor and insurance data.

Client Onboarding

• Ensures all client requests are handled accurately and efficiently with acceptable turnaround times.
• Acts as the point of contact and compiles information to complete annual pre‑qualification documentation for clients.
• Interacts with potential clients for information required to set up clients in SharePoint (Client Grove) and Vision.
• Reviews client‑provided information against Pinchin’s established client engagement criteria, for example retainer policies.
• Maintains the ‘Client Grove’ (SharePoint client database).
• Proactively identifies opportunities to enhance, streamline and automate the client engagement process.
• Liaises with Accounts Payable, Safety, IT, Security and other departments as needed to gather information to complete client documents.
• Responds to client requests in a professional and timely manner.

Insurance

• Understands RFP/Tender documents and prepares insurance certificates in accordance with the requirements requested for Pinchin clients. Liaises with our Insurance Broker for complex requests.
• Prepares WSIB and WCB clearance letters upon request.

Security Clearances

• When required, assists the Security Clearances Team with the maintenance of employee and organization security clearances and provides efficient support to ensure compliance with Company, Government and Client security requirements.

What You Bring To The Pinchin Team

• Good understanding of Insurance and risk mitigation and/or strong problem‑solving skills with the ability to learn and understand insurance.
• Demonstrates good judgement and critical thinking when investigating and solving problems.
• Works independently with acceptable supervision.
• Excellent interpersonal skills.
• Post‑secondary education with a minimum of 5 years’ experience in administration is preferred.
• Working knowledge of the Office suite of products is required.
• Ability to obtain PWGSC Secret (Level II) Security Clearance. Must NOT have a Criminal Record and must have resided in Canada for the last 5 years (at minimum), with no stays in foreign countries exceeding 6 months during those 5 years.
• Must complete and maintain certification in the PSPC Controlled Goods Designated Official Certification Program.
• Maintains confidentiality and a professional manner.

What’s In It For You

We offer competitive salaries and great benefits. Pinchin cares about our employees and the world around us! Employees enjoy mentoring and career development programs, opportunities for community involvement, flexible workplace to support work‑life balance, paid personal days, three weeks’ paid vacation to start, reimbursement for association membership dues, wellness spending account, social activities, team‑building events, corporate hotel rates and more.

All of this and more in an inclusive, dynamic work environment. Take a look to see all Pinchin has to offer: Pinchin Benefits.

Recruitment Process Note

Please note that our recruitment process may involve online testing, depending on the position. As an employee of Pinchin, you will be required by our clients to undergo security clearances and, periodically, drug and alcohol testing in order to gain access to certain job sites. We thank all applicants for their interest in a career at Pinchin; only those selected to continue will be contacted.

• No agency phone calls please.

Why Pinchin?

At Pinchin, our employees are the heart of our business. If you’re ready to build your skills and develop your career, we have the resources and subject‑matter experts to support your journey. We provide a dynamic and forward‑thinking culture that is based on honesty, integrity, and a passion for learning.

About Us

Pinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.

Working Together, Making Things Better