Communications Coordinator

University of British Columbia; East Central Okanagan Electoral Area; On-site; CAD 69,000 - 99,000; Full time

Job summary

University of British Columbia (UBC) Okanagan School of Engineering is seeking a Communications Coordinator to lead communications projects, produce visual identities and content, and support events and donor engagement. The role requires strong writing, design, publishing, videography and editing skills across print and web media.

Reporting to the Communications Manager, you will collaborate with faculty, staff, and university relations teams to ensure accurate, current communications that

Qualifications

• Undergraduate degree in communications, marketing, public relations, or a related field.
• Minimum of four years of experience or an equivalent combination of education and experience.
• Commitment to equity, diversity, and inclusion; willingness to respect diverse perspectives.

Responsibilities

• Coordinate the creation and delivery of communications materials for events, workshops, and engagement initiatives.
• Maintain and update website and social media content in line with School of Engineering goals.
• Prepare press releases and publicity materials in collaboration with University Relations.
• Write, edit, and produce content for websites, brochures, and promotional materials.

Skills

Strong writing

Design

Publishing

Videography

Photography

Editing

Education

Undergraduate degree in communications, marketing, public relations, or related field

Tools

Adobe Creative Suite

MS Office

Job description

Job TitleCommunications CoordinatorJob CategoryM&P - AAPSJob ProfileAAPS Salaried - Information Services, Level AJob Family GroupStaff - Non UnionDepartmentUBCO | Administration | School of Engineering | Faculty of Applied ScienceCompensation Range$6,143.67 - $8,830.25 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.Job End DateOngoingPosting End DateNovember 9, 2026Note: Applications will be accepted until 11:59 PM on the Posting End Date.At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.Job SummaryThis position supports the School of Engineering by coordinating and executing communications projects and initiatives. This role is responsible for producing visual identities, publications, story content, and other communications materials. The position requires strong writing, design, publishing, videography, photography, and editing skills to ensure high standards and accuracy across print and web-based media.Organizational StatusThis position reports to the Communications Manager, and works closely with the School of Engineering (SoE) Leadership and Management to meet the school's communications needs. It interacts with faculty, staff, students, and communications colleagues at the Faculty of Applied Science Dean’s Office (UBC Vancouver) and UBC Okanagan University Relations.Work PerformedCommunications CoordinationCoordinates the creation and delivery of communications materials to support events, workshops, and engagement initiatives.Assists in developing materials to support industry and donor engagement.Manages project timelines and deliverables, coordinating with content providers, editors, designers, and external services.Evaluates media and format requirements and provides recommendations.Website & Social MediaMaintains and updates website and social media content in alignment with School of Engineering goals.Co-develops, updates and implements web and social media communication plans in coordination with the Communications Manager.Collaborates with University Relations on web technologies and digital communications.Ensures content is relevant, current, and accurate by working with staff and faculty.Recognition & AwardsSupports recognition efforts by preparing materials that highlight faculty, staff, and student accomplishments.Liaises with internal and external award agencies.Researches and interviews individuals to prepare biographical content for promotional use.Media RelationsPrepares press releases and publicity materials in collaboration with University Relations.Coordinates announcements and promotions of major honours and distinctions.Writing & EditingWrites, edits, and produces content for websites, brochures, media releases, and promotional materials.Reviews and fact-checks copy to ensure accuracy and adherence to style guides.General Communications SupportDesigns presentations for use by the Director.Provides photography and video services.Manages photo and video archives.Stays current with communications best practices.Project ManagementCoordinates timelines, deliverables, and resources for communications-related projects.Tracks progress and ensures deadlines are met across multiple concurrent projects.Maintains documentation and reporting for project milestones and outcomes.Collaborates with internal and external stakeholders to ensure project alignment.Identifies risks and implements mitigation strategies to keep projects on track.Supports budget tracking and resource allocation for communications initiatives.Event Planning and CoordinationPlans and executes events that support communications goals, including workshops and public engagements.Coordinates logistics such as venue booking, catering, and technical support.Develops promotional materials and manages event communications.Works with faculty and staff to ensure event content aligns with School objectives.Manages registration, attendance tracking, and post-event evaluations.Liaises with vendors and service providers to ensure quality and timely delivery.Consequence of Error/JudgementThis role requires independent work and sound judgment. Errors in communication materials may negatively impact the School’s reputation, recruitment, fundraising, and public perception. Accuracy and professionalism are essential.Supervision ReceivedWorks independently under the direction of the Communication Manager and receives project-specific guidance from Leadership and Management Team.Supervision GivenNoneQualificationsMinimumUndergraduate degree in communications, marketing, public relations, or a related field.Minimum of four years of experience or an equivalent combination of education and experience.Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.undefinedPreferredExperience coordinating communications projects across print and digital platforms.Strong writing, editing, and verbal communication skills.Familiarity with social media tools and strategies.Experience in a post-secondary setting is an asset.Ability to collaborate effectively and manage multiple projects under tight deadlines.Proficiency in Adobe Creative Suite and MS Office.Graphic design, photography, and videography experience preferred.Knowledge of UBC Okanagan and the Kelowna region is an asset.