Committee of Adjustment Coordinator

City of Mississauga; Mississauga; Hybrid; CAD 71,000 - 94,000; Full time

Job summary

The City of Mississauga is seeking a Committee of Adjustment Coordinator to manage the intake, circulation, and technical review of Minor Variance and Consent applications, and to support public hearing dispositions in accordance with the Planning Act.

You will liaise with elected officials, staff, external agencies, applicants and the public; prepare hearings with the Secretary-Treasurer; maintain records; and ensure compliance with legislative requirements.

Qualifications

• University/college degree in business administration, urban planning, architecture, or related field.
• Experience in municipal or legal administration is beneficial.
• Strong interpersonal, time management, attention to detail, and report-writing skills.
• Professional designation with Ontario planning bodies is an asset but not required.

Responsibilities

• Process applications for Minor Variance and Consent, including notices and decisions.
• Respond to inquiries and advise stakeholders.
• Prepare and attend Committee of Adjustment hearings to assist the Secretary/Treasurer.
• Liaise with Council, staff, agencies, applicants and the public to facilitate information circulation.
• Maintain accurate records.
• Perform other duties as assigned.

Skills

Interpersonal communication

Conflict resolution

Time management

Report writing

Education

University/College degree in business administration or urban planning

Job description

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Committee of Adjustment Coordinator

Req ID:28781
Vacancy Type: Temporary
Contract Duration: 23 months
Number of Positions:1
Closing Date:11/13/2026

Job Summary

Coordinate the development review process of Minor Variance and Consent applications by facilitating application intake, circulation, technical review, and public hearing disposition in accordance with the legislative requirements of the Planning Act.

Duties and Responsibilities

• Process applications for Minor Variance and Consent including preparation of public hearing notices and decisions
• Respond to phone, email and counter inquiries and provide advice and options to inquiring stakeholders (elected officials, staff, external agencies, resident associations, applicants, planners, architects, engineers, lawyers, the public and other interested parties)
• Prepare and attend Committee of Adjustment hearings to assist the Secretary/Treasurer
• Liaise with stakeholders such as members of Council, Committee members, staff in other departments, external agencies, applicants, the public and other interested parties to facilitate the circulation of information and coordinate the review process
• Maintain accurate record keeping
• Other duties as assigned

Skills and Qualifications

• University/College degree in business administration, urban planning, architecture, or a related field
• Experience in a municipal or legal administration would develop skills for some of the job responsibilities (legislative responsibilities) but not the technical (plan reading, planning principles, zoning etc.)
• Excellent interpersonal/conflict resolution, time management, attention to detail and strong report writing skills are all very important.
• Professional designation with Ontario Association of Committees of Adjustment and Consent Authorities, Canadian Association of Certified Planning Technicians, or Canadian Institute of Planners/Ontario Professional Planners Institute is an additional asset but not required.
• May require some light lifting of supplies. Critical reading, listening and analysis of verbal and written material to understand complex technical or legislative information.
• Primarily office environment.

Hourly Rate/Salary: $38.90 - $51.87 (annual salary $70,807 - $94,410)
Hours of Work: 35
Work Location: Civic Centre
Hybrid Workplace (For full-time permanent and temporary positions)
Organization Unit: LEG/Committee of Adjustment
Department/Division/Section: LEG/Legislative Services Dept , LEG/Office of the City Clerk , Secretariat and Access & Privacy
Non-Union/Union: Non Union

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

Applicants applying to this posting may be considered for the same position(s) should another vacancy occur within six months from the date of this posting unless the requirement to repost is expressed differently in a Collective Agreement.
If you are selected for an interview you are expected to disclose all current positions held in the City, whether full time or part time.

All personal information is collected under the authority of the Municipal Act.

The City of Mississauga may use artificial intelligence (AI) technology in sourcing and/or screening candidates for some positions; however, it is not used in selecting final candidates

Candidates are expected to complete interviews independently to ensure an equitable assessment. The use of AI-generated responses, AI assistants, transcription tools, or third-party coaching technologies during interviews is prohibited, unless supported by an approved accommodation and may result in disqualification from the recruitment process .

Accommodations

The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to [e-mail] citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Equity, Diversity and Inclusion

The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve.

Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion .