Co-operative Education Admin Specialist

Saint Mary’s University; Halifax; On-site; CAD 43,000 - 51,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Pension plan

Vacation

Holiday closure

Summer hours

Transit pass

Job summary

Saint Mary’s University in Halifax invites applications for the Administrative Assistant IV, Cooperative Education position within the Student Affairs & Services team. You will provide secretarial and administrative support to Work-Integrated Learning Advisors and manage Career360 postings.

The role requires a one-year college diploma in business and at least one year of related experience, strong Microsoft Office skills, and the ability to handle confidential information.

Qualifications

• High school, plus the completion of a one-year community college diploma in business or equivalent.
• Minimum one-year related experience.
• Proven familiarity with Microsoft Office and other computer platforms.
• Ability to handle and maintain confidential material.
• Strong organizational skills and ability to function independently and as part of a team.
• Strong communication, both oral and written and listening skills.

Responsibilities

• Provides secretarial and administrative support to the Work-Integrated Learning Advisors.
• Enters, updates, maintains data and posts jobs onto the Orbis program - Career360.
• Prepares and maintains an accurate database of prospective employers and students.
• Works closely with Co-op Student Assistant (Career360 Administrator).
• Connects with employers and provides details about the Co-op Education program.
• Assists employers in posting jobs, scheduling interviews, room bookings and notifies the Work Integrated Learning Advisor's which students will be interviewed.
• Identifies and recommends suppliers for marketing materials for approval by the Manager of Experiential Learning.
• Tracks and sends student forms to Records.
• Prepares and emails letters of acceptance/rejection and registration documents to new students.
• Greets students, provides materials and information to new and current student and assists in arranging appointments for students with Work-Integrated Learning Advisors.
• Assists in the preparation of departmental related documents and promotional materials.
• Operates and performs routine maintenance on office equipment.
• Orders printed materials and monitors office supplies.
• Assist staff in preparations of all new co-op orientation sessions and networking events.
• Performs other related duties as assigned.

Skills

Organizational skills

Communication skills

Confidentiality handling

Teamwork

Education

One-year community college diploma in business

Tools

Microsoft Office

Job description

Saint Mary’s University in Halifax invites applications for the Administrative Assistant IV, Cooperative Education position within the Student Affairs & Services team. You will provide secretarial and administrative support to Work-Integrated Learning Advisors and manage Career360 postings.

The role requires a one-year college diploma in business and at least one year of related experience, strong Microsoft Office skills, and the ability to handle confidential information.