Co-op, Administrative Assistant [ Winter 2027]

Doane Grant Thornton LLP; Southwestern Ontario; On-site; CAD 36,000 - 44,000; Full time

Job summary

Doane Grant Thornton LLP is seeking a Co-op Administrative Assistant for Winter 2027 to support dynamic client-facing teams in Waterloo. You will manage scheduling, communications, and document preparation while ensuring timely responses and accurate record-keeping.

Responsibilities include handling invoices, expenses, CRM updates, and coordinating meetings. The role requires attention to detail, organizational skills, and a service-oriented mindset in a busy professional services environment.

Qualifications

• Proven work experience in a busy professional services environment.
• Strong attention to detail and ability to switch between priorities.
• Advanced working knowledge of MS Suite (Microsoft Office).
• Client-oriented attitude and exceptional client service skills.
• Excellent communication and interpersonal skills.
• Capable of meeting tight deadlines on multiple projects.
• Innovative thinking and adaptable to service needs.
• Takes initiative and is a self-directed learner.
• Able to maintain confidentiality.

Responsibilities

• Work directly with stakeholders and clients to help manage growing practices.
• Schedule, liaise and communicate with others, including clients, to prepare information for meetings.
• Receive, distribute, respond to mail, email, calls, and reports; ensure follow‑ups to meet deadlines.
• Prepare and format letters, reports, presentations, spreadsheets and client correspondence using MS Suite.
• Oversee the client relationship management software, including opportunities, progress, billing, and client/job creation.
• Draft and send invoices to clients.
• Prepare and track expense claim submissions.
• Support the team in delivering exceptional client service.
• Occasional reception coverage may be required.
• Coordinate internal/external meetings, room bookings, video conferences and in-office events.

Skills

Attention to detail

Organizational skills

Multi-tasking

Communication skills

Client service orientation

Tools

Microsoft Office

Job description

Discover Your Impact

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

Discover Your Impact

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As a Co-op Administrative Assistant [Winter 2027] some of your responsibilities will include:

• Work directly with our stakeholders and their clients to help manage their dynamic growing practices
• Schedule, liaise and communicate with others, including clients, to proactively prepare information in advance of meetings
• Receive, distribute, redirect and respond to mail, email, telephone calls, reports and other material. Ensure appropriate follow up action is taken where required in order to meet deadlines
• Prepare, draft, edit and format letters, reports, presentations, spreadsheets and other client correspondence using Microsoft Suite
• Oversee the client relationship management software for the group, including entry of opportunities, managing the progress and finalization, and client and job creation in the billing system
• Drafting and sending invoices to clients
• Prepare and track expense claim submissions
• Support the team in the delivery of exceptional client service
• Occasional reception coverage may be required
• Partake in projects with others within the Business Unit
• Coordinate internal/external meetings, room bookings, video conferences and in-office events

Think you’ve got what it takes to be a Co-op, Administrative Assistant [Winter 2027]? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:

• Proven work experience in a busy professional services environment, would be considered as asset
• Strong attention to detail, organizational skills, and be able to switch between multiple priorities efficiently
• Advanced working knowledge of MS Suite
• Client-oriented attitude and exceptional client service skills
• Excellent communication and interpersonal skills
• Capable of meeting tight deadlines on multiple projects
• Innovative thinking, sound judgment, and adaptable to service needs
• Takes initiative and is a self-directed learner
• Able to maintain confidentiality when working with sensitive matters
• Available to work some overtime throughout the year

At Doane Grant Thornton, we believe compensation should reflect more than just market data—it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors—your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $40,000 in Waterloo. If the role is available in other locations, the range may differ to reflect local market factors.

Our special culture shines through when we have the opportunity to connect in person. That’s why we’re working in a model where teams are required to be together in the office 5 days per week.

Are you ready to Discover Your Purple?

If you are selected to move forward in the recruiting process the first step will be for you to complete a digital interview through HireVue. Digital interviewing is a modern way to interview which sets a level playing field for all candidates. Simply record your answers to pre-set interview questions from Doane Grant Thornton LLP using your computer and webcam, or your mobile device.

We are committed to electronically confirming with all applicants when an application has been received and to electronically notify all applicants when positions they have applied to have been filled.

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.