CLK 09R - Document Coordinator

Government of British Columbia; Victoria; On-site; CAD 45,000 - 55,000; Full time

Job summary

A provincial government agency in Victoria is seeking a Document Coordinator to prepare and digitize litigation records. This position involves organizing sensitive documentation to support legal matters and requires secondary school graduation along with experience in MS Office and records management. This is a full-time, on-site role with a temporary contract until March 2026, which may be extended or become permanent.

Qualifications

• Proven experience with MS Office applications.
• Experience in records management and/or filing.
• Ability to manage multiple priorities effectively.

Responsibilities

• Prepare and digitize records for litigation.
• Organize sensitive documentation in compliance with privacy laws.
• Support Legal Services Branch in legal matters.

Skills

MS Office applications including Word and Outlook

Adobe

Records management

Ability to work under multiple priorities and deadlines

Education

Secondary school graduation or equivalent

Job description

The Team

The Litigation Team within the Legislation, Litigation, Research and Organizational Policy Branch is a well‑established and highly respected group of eight professionals. The team serves as a central hub for coordinating and interpreting information between litigation counsel, ministry executives, and staff, supporting civil litigation, human rights, and judicial review matters.

The Role

The Document Coordinator plays a key role in preparing and digitizing records for litigation, ensuring timely and accurate delivery to legal counsel. This position supports the Ministry of Attorney General’s Legal Services Branch by organizing sensitive documentation in accordance with best practices and privacy legislation, contributing to the resolution of legal matters and policy development.

Qualifications

Education and Experience Requirements

• Secondary school graduation or equivalent.
• Experience working with MS Office applications such as Word and Outlook, and Adobe.
• Experience in records management and/or filing.
• Preference may be given for experience in a multiple priority and deadline driven work environment.

For questions regarding this position, please contact [e-mail].

About this Position

This is a temporary opportunity until 03/31/2026. This position may be extended or become permanent. This position has full time on‑site requirements. An eligibility list may be established to fill future temporary and permanent vacancies. A Criminal Record Check (CRC) will be required. Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Indigenous (First Nations [status or non‑status], Inuit or Métis) applicants originating from the land now known as Canada, seeking work or already employed in the BC Public Service. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

With over 200 different occupations available in 280 communities across the province, we offer exciting opportunities for your career. Come be a part of the BC Public Service, a Top 100 Employer that embraces diversity, health and career growth. For more information, please see What We Offer.

How to Apply

Your resume must clearly show that you meet the education and experience requirements. Highlight the required qualifications and support them with specific examples, such as your responsibilities, projects you’ve worked on, or accomplishments. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation.

Cover Letter

NO – Please do not submit a cover letter as it will not be reviewed.

Resume

YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire

YES – You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.