Clinical Trial Associate 1 or 2

Xenon Pharmaceuticals Inc.; Vancouver; Hybrid; CAD 56,000 - 85,000; Full time

Benefits offered by this job

Stock options

Medical benefits

Dental and vision coverage

Retirement savings plan

Employee Assistance Program

Job summary

Xenon Pharmaceuticals Inc. in Vancouver, BC, is seeking a Clinical Trial Associate 1 or 2 to support Clinical Operations across multiple trials in a hybrid role. The position emphasizes document review, study tracking, and collaboration with CROs and sites to ensure compliant, timely trial conduct.

The role reports to the Director, Trial Operations and requires strong organization, communication, and cross-functional teamwork. Compensation reflects market ranges for Canada.

Qualifications

• Bachelor’s degree in health sciences or related field
• 2+ years of pharma/biotech or CRO experience for Associate 1
• 4+ years of pharma/biotech or CRO experience for Associate 2
• Ability to manage multiple clinical projects and priorities
• Knowledge of clinical trial processes and ICH-GCP guidelines

Responsibilities

• Support study team in review of clinical documents and site activation activities
• Develop and update clinical trial tracking tools and systems
• Collaborate with CROs, vendors and clinical sites on day-to-day activities
• Assist with study master file maintenance and eTMF quality oversight
• Attend meetings and assist with logistics and minutes
• Prepare shipment requests and reports for trial management
• Monitor timelines, budgets, and clinical trial materials
• Assist with Investigator meetings preparation and regulatory inspections

Skills

Clinical ops

ICH-GCP

Multi-project mgmt

Documentation

Vendor coordination

Education

Bachelors in health sciences

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Who We Are

Xenon Pharmaceuticals (NASDAQ:XENE) is a neuroscience-focused biopharmaceutical company dedicated to drug discovery, clinical development, and commercialization of life-changing therapeutics for patients in need. We are looking for great people who thrive in a respectful, collaborative, inclusive, and productive culture to join the Xenon team.

What We Do

We are advancing an exciting product pipeline to address indications with high unmet medical need, including epilepsy, depression and pain. Our Phase 3 azetukalner program represents the most advanced, clinically validated potassium channel modulator in late-stage clinical development for multiple indications. In March 2026, we announced positive topline data from our Phase 3 X-TOLE2 study of azetukalner in focal onset seizures (FOS), and we anticipate submitting a New Drug Application to the Food and Drug Administration in the third quarter of 2026. Our Phase 3 epilepsy program also includes a second FOS study, X-TOLE3, which would support regulatory submissions outside the U.S., and the X-ACKT study in primary generalized tonic-clonic seizures, which would support regulatory submissions for an additional epilepsy indication. We also have multiple Phase 3 azetukalner clinical trials underway in major depressive disorder (MDD) and bipolar depression (BPD), based on topline data from our Phase 2 X-NOVA clinical trial. In addition, we are proud of our strong heritage in human genetics, deep understanding of ion channel biology, and expertise in novel chemistries to enable potent, selective ion channel targeting. We continue to advance an early-stage pipeline of novel therapeutic candidates, including Phase 1 studies for XEN1701 and XEN1720 (targeting Nav1.7) and XEN1120 (targeting Kv7), which are being developed for pain. Backed by a strong balance sheet to support our growth plans, we continue to build a fully integrated, premier neuroscience company with strong discovery, clinical development, corporate, and commercial operations.

About The Role

We are seeking a Clinical Trial Associate 1 or 2 to join our team. The Clinical Trial Associate 1 or 2 will be an individual responsible for supporting Clinical Operations team members with project-specific support related to the conduct of clinical trials activities. The Clinical Trial Associate 1 or 2 will assist the clinical research teams in ensuring the most effective and efficient conduct of clinical research studies by providing administrative and project tracking support. This position reports to the Director, Trial Operations, and will be based out of our Vancouver, BC office. The level of the position will be commensurate with the candidate’s education and industry experience. This is a Hybrid position requiring a minimum of two onsite days per week.

Responsibilities

• Work with the clinical operations team in review of clinical documents (Protocols, Informed Consents, study plans and related documents). Participate in study start up activities including preparation and maintenance of study reference manuals, site tools, templates, source documents and guidelines.
• Assist with the review and tracking of key regulatory documents required for site activation, including the tracking and review of site/country specific informed consent forms.
• Develop and regularly update clinical trial tracking tools and systems that provide metrics and tracking of a clinical trial’s progress, including patient recruitment, trial supplies and trial documentation.
• Support the study specific trial master file by filing and maintaining electronic trial master file (eTMF) for sponsor documents, review of eTMF plans and perform quality oversight of CRO eTMF throughout trial.
• Collaborate with CROs, vendors and clinical sites in performing the day-to-day activities of a clinical trial, including generating management status reports, tracking the collection, shipment, and analysis of all study samples and coordination of the distribution of clinical trial supplies, equipment, and laboratory kits.
• Track and process approved invoices and authorized clinical trial payments to selected vendors and study sites.
• Attend study team and department meetings while assisting with meeting logistics (scheduling, room and equipment set up, attendance tracking), agenda preparation, meeting minutes, and collating materials for meetings.
• Compile shipment request to 3rd party laboratory vendors, track and ensure samples received at vendors, follow up with sites/CRO for missing samples, and prepare/provide summary reports to clinical trial manager as requested.
• Assist in monitoring timelines, budgets, and clinical trial materials and supplies.
• Assist in the planning and preparation for Investigator meetings.
• Assist with document preparation for due diligence, audits and/or regulatory inspections.
• Complete quality control (QC) review of SOPs, protocols, informed consent, and other relevant study documents.
• Participate in special projects to continuously improve processes, tools and systems.
• Develop an understanding of clinical trial research through exposure to research protocols, the drug development process, clinical meetings, Company Standard Operating Procedures (SOPs), and Food and Drug Administration (FDA) guidelines as related to Good Clinical Practices (GCP).
• Act in accordance with Company policies, including, for example, the Code of Business Conduct and Ethics and ensure policies are understood and followed by direct reports, if any.
• Other duties as assigned.

QUALIFICATIONS

• Bachelor’s degree in health sciences or related field
• Clinical Trial Associate 1 requires 2+ years of relevant experience in pharma/biotech or CRO, or equivalent education and experience
• Clinical Trial Associate 2 requires 4+ years of relevant experience in pharma/biotech or CRO, or equivalent education and experience
• Ability to work on multiple clinical projects and manage priorities effectively
• Knowledge of clinical trial processes and ICH-GCP guidelines
• Ability to work both independently and as part of a multidisciplinary team
• Excellent written communication, oral communication, and organizational skills are required
• Proficient computer skills using Microsoft Word, Excel, PowerPoint, etc.
• Strong interest in clinical trials and initiative to learn and participate in projects of increasing responsibility
• This position is intended for candidates with existing clinical trial experience in a pharmaceutical, biotechnology, or CRO setting. Due to the specialized nature of the role, only applicants who meet the stated experience requirements will be considered.

Our Total Rewards program includes base salary, target bonus, and stock options, as well as a full range of benefits including medical, dental, vision, short- & long-term disability, accidental death & dismemberment, and life insurance programs, Employee Assistance Program, travel insurance, and retirement savings programs with company matching contributions.

Xenon encourages time to rest and re-charge through vacation, personal days, sick days, and an end-of-year company shutdown. Xenon highly values employee development and has an expanding Training, Learning & Development program, including a Tuition Assistance program for advanced degrees.

Compensation Range: CA$56.2K - CA$84.9K