Clinical Team Secretary (RFT 1.0 FTE)

The Royal Mental Health Centre; Brockville; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading mental health facility in Ontario is seeking a Medical Secretary to provide administrative support to the clinical team. Responsibilities include transcribing reports, preparing Mental Health Act forms, and ensuring compliance with safety practices. The ideal candidate will have completed a medical secretarial program and possess strong communication and organizational skills. Bilingual candidates are preferred.

Qualifications

• Successful completion of an approved Medical Secretarial Education Program.
• Recent CPIC (within 6 months) including vulnerable sector.
• English level A- mandatory in oral and written expressions.

Responsibilities

• Transcribes medical, clinical reports, and letters.
• Prepare Mental Health Act forms as directed.
• Provide administrative support to the clinical team.
• Record and produce minutes for clinical team meetings.
• Ensure compliance with safety practices and policies.

Skills

Keyboarding (50 WPM)

Dictation typing skills

Computer skills (Word Perfect, Word, Excel)

Knowledge of medical terminology

Good organizational skills

Excellent communication skills

Ability to work independently

Bilingual (French/English)

Education

Approved Medical Secretarial Education Program

Job description

The Ministry of the Solicitor General facility includes a 100 bed Secure Treatment Unit (STU) to service the needs of incarcerated offenders with mental illness; and the STU has been designated a Schedule 1 facility under the Mental Health Act by the Minister of Health and Long Term Care.

Duties:

• Transcribes medical, clinical reports, letters using handwritten material or from computer software dictation system
• Preparation of Mental Health Act forms at the direction of the Psychiatrist
• Requesting and/or releasing of correspondence in accordance with established procedures and practices
• Provide administrative, secretarial or clerical back-up services to other members of the clinical team including providing reception, typing and filing services
• Provide secretarial support to clinical team meetings by recording and producing team minutes as required
• Work in a manner that is in compliance with staff and patient/client safety practices, policies and procedures of The Royal
• Ensure a work environment that is conducive to The Royal's Harassment Free policy

Requirements:

• Successful completion of an approved Medical Secretarial Education Program
• Keyboarding (50 WPM) and dictation typing skills
• Computer skills using Word Perfect, Word, Quattro Pro, Excel, E-mail and Internet
• Demonstrated knowledge of medical terminology and requirements of the Mental Health Act and the Ontario Public Hospital Act related to clinical records
• Good organizational skills and demonstrated ability to work with minimal supervision and to meet deadlines
• Excellent communication and interpersonal skills
• Recent CPIC (within 6 Months) including vulnerable sector
• Demonstrated ability to work effectively both independently and as a member of a professional multi-disciplinary treatment team
• English level A- is mandatory in oral expression, oral comprehension, reading comprehension and written expression. Bilingual (French/English) is preferred.