Clinical Program Assistant

Dalhousie University; Halifax; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A leading academic institution in Halifax is seeking a Clinical Program Assistant for its Psychology and Neuroscience Department. This role involves providing administrative support for the accredited Clinical Psychology PhD Program. The successful candidate will manage communications, coordinate accreditation processes, and ensure the smooth operation of the program. Applicants should have a diploma in Office Administration and strong organizational skills. This position supports hybrid work arrangements based on operational needs.

Benefits

Defined benefit pension plan

Health and dental plans

Health spending account

Employee and family assistance program

Tuition assistance program

Qualifications

• Minimum of three years' experience in an office setting.
• Proficient with MS Office, internet search engines, and email.
• High degree of discretion with confidential material.

Responsibilities

• Ensure smooth operation of Clinical Psychology PhD program.
• Act as liaison with university departments and external bodies.
• Coordinate accreditation process and prepare needed documentation.

Skills

Office Administration

Written Communication

Oral Communication

Organizational Skills

Discretion with Confidential Material

Education

Business/Office Administration Diploma

Tools

MS Office Suite

Sona System

Online Communication Applications

Job description

Job Summary

Dalhousie University’s Psychology and Neuroscience Department is the top Psychology and Neuroscience Department in Atlantic Canada. The department is one-of-a-kind and was established for research into what makes humans and animals behave the way that they do, as well as to understand the structure and function of the nervous system. The Clinical Psychology PhD program is a Canadian Psychological Association (CPA)-accredited program which follows the scientist-practitioner model. Reporting to the Administrator, Psychology and Neuroscience, the Clinical Program Assistant provides administrative support for the accredited Clinical Psychology PhD Program.

Key Responsibilities

• Ensure overall smooth operation of the clinical psychology PhD program and provide administrative support to the Director of Clinical Training (DCT) and Associate DCT.
• Format and prepare correspondence, reports, notices, agendas, forms, lists, brochures, etc. as relevant to the clinical psychology PhD program.
• Act as the principal liaison with the deans’ offices Faculty of Science, Faculty of Graduate Studies), VP Academic and Provost and other university departments, external psychological communities (hospital and private practice), and other universities in relation to the Clinical Psychology PhD program.
• Coordinate and prepare annual reports and other documentation required by the accrediting body (CPA), as well as internal (FGS) program unit reviews. This would include coordinating the accreditation process (compiling documents, assisting with the self-study, arranging internal and external review, ensuring all required documents are included).
• Provide administrative coordination for the department Ethics Committee, and provide support for the department participant pool by distributing and collecting instructor forms, adding classes that offer credit points to the Sona System, and other duties as required.
• Provide reception support, answer phone calls, answer questions, receive shipments, receive students assessments, and other responsibilities for the main office as needed.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Office Administration Diploma with a minimum of three years’ related work experience in an office setting (or equivalent combination of training and experience).
• Proficient computer and internet skills (MS Office Suite, internet search engines, email software, etc.) and ability with using online team communication applications (Teams, Planner, etc).
• Demonstrated excellent written and oral communications skills.
• Demonstrated excellent organizational skills, ability to multi-task and maintain a high degree of accuracy.
• Demonstrated high degree of discretion with confidential material.

Assets

• University degree.
• Experience with the administration of an accredited health-related training program.
• Familiarity with the Sona System.
• Familiarity with the Canadian Psychological Association structure, rules, and requirements.
• Familiarity with Dalhousie systems (room bookings, timetables, Navigator, Opinio).

Job Competencies

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.