Clinical Education Program Coordinator, UG/PG (RIH)

The University of British Columbia; Kamloops; On-site; CAD 56,000 - 64,000; Full time

Job summary

The University of British Columbia is seeking a Clinical Education Program Coordinator, UG/PG (RIH) based in Kamloops, BC. The role coordinates learner rotations, electives, and on-call schedules for medical students and residents within the FoM Kamloops programs.

You will manage online learning platforms, monitor placement experiences, and liaise with Faculty Leads, Site Coordinators, and hospital staff to ensure program objectives are met.

Responsibilities

• Provides Program Coordination and Support: Maintains and distributes learner clinical schedules for rotations/electives and on-call schedules for students and residents.
• Gathers and collates information on rotations/electives, community and practice profiles, availability, and local contact information; coordinates hospital privileges for learners.
• Maintains up-to-date schedules and confidential records for learners in Kamloops area.
• Maintains online learning platforms related to rotations/electives (e.g., MedNET and Entrada).
• Monitors placement experiences to ensure rotation/elective meets program objectives and expectations.
• Liaises with Faculty Leads and Site Coordinators on learner/preceptor issues; supports learners’ academic well-being.
• Ensures effective communications between the program and staff, learners, faculty, preceptors, and hospital contacts.
• Coordinates access for patient system records and training and hospital access cards for learners.
• Assists with planning and policy development for clinical education and teaching feedback.
• Supports recruitment onboarding documentation for new clinical faculty appointments.
• Manages delivery of Academic Sessions and content using local and distributed delivery systems.
• Prepares meeting materials and provides workshop support; orders supplies for program delivery.

Job description

Job Title

Clinical Education Program Coordinator, UG/PG (RIH)

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Salaried - Support Services Assistant IV

Job Family Group

Staff - Union

Department

UBCO | Administrative Support Kamloops | Medical Education | Faculty of Medicine

Compensation Range

$4,981.00 - $5,713.00 CAD Monthly

Job End Date

Ongoing

Posting End Date

November 5, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This position is based in Kamloops, BC.

Organizational Status

The incumbent reports directly to the RIH Site Coordinator (UG/PG) and takes direction form the FP PGME Site Coordinator regarding FP PGME deliverables. The incumbent, works closely with the Faculty of Medicine (FoM) Site Directors (MDUP and PGME), clinical faculty, faculty leadership, FoM administrative staff, Interior Health (IH) administrative staff, students, residents, and community members.

Work Performed

Provides Program Coordination and Support:

• Maintains and distributes learner clinical schedules for the mandatory rotations and electives and selectives, including on-call schedules for students and resident.
• Gathers and collates information on rotations/electives, including community and practice profiles, availability, and local contact information. Coordinates and ensures the provision of hospital privileges for learners (learners include MDUP students and PGME residents).
• Maintains up-to-date schedules and relevant confidential records and data on all learners and in some cases, other UBC learners who are placed within the Kamloops area.
• Maintains the on-line learning platforms related to rotations/electives (current examples are MedNET and Entrada).
• Responsible for monitoring performance of the placement experience and, along with the Faculty Lead and Site Coordinators, ensures that the delivery of the rotation/elective meets program objectives and expectations.
• Liaises with Faculty Leads and Site Coordinators regarding any learner/preceptor issues that may arise during the placements. In collaboration with Student Affairs, supports learners with issues or concerns they may have during their placements to support their academic well-being.
• Ensures effective internal and external communications between the program and the various staff, learners, faculty, preceptors, medical office assistants and hospital contacts (within the Interior, and in some cases rural BC). Responsible for monitoring correspondence on behalf of the rotations/electives, ensuring timely responses and flagging key issues.
• Laises with education and health authority partners to arrange for patient system records access and training and hospital access cards for learners (residents and MDUP students).
• Analyzes information regarding other programs affecting the medical education programs, provides projections and forecasts of placement numbers. Responsible for working with undergraduate and postgraduate administrative staff and faculty to coordinate learners schedules.
• Assists in implementing any planning and policy development related to clinical education and overall program priorities, including faculty development and academic teaching feedback.
• Assists the Faculty leadership and and RIH Site Coordinators in responding to recruitment mandates and supporting the relevant on-boarding documentation for new clinical faculty appointments to ensure preceptors are approved to teach.
• Works with distributed staff/faculty to coordinate and manage access of Academic Sessions delivery and content using both local and a distributed delivery system.
• Assists with, and facilitates educational functions and events such as practice exams, procedural skills workshops, simulation sessions, scholarship events, FoM celebrations and faculty development sessions and courses for clinical teachers in collaboration with Site Faculty.
• Prepares meeting materials and provides additional meeting / workshop support as needed.
• Orders supplies as required for program delivery; includes: PPE (IH erex system) and campus supplies (UBC vendors)

Supports Assessment and Evaluation:

• Works closely with and RIH Site Coordinators and FoM administration to monitor, collect and disseminate the assessment and evaluation processes. These online processes must strictly follow accreditation standards and UBC Policies and Procedures, which includes a comprehensive absence policy.
• Supports the implementation of a system of appraisal for students, residents and teachers.

Supports teaching payments and financial transactions:

• Responsible for accurately gathering, tracking and data entry of clinical teaching and academic activity to ensure preceptors are paid correctly and timely according to the payment schedule and policies. .
• Processes approved resident reimbursements through the UBC and PGME system(s).

Supports Functions and Operations of the RIH FoM