Clinical Coordinator II

University of Ottawa Heart Institute; Ottawa; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading health research institute in Ontario is seeking a Clinical Research Coordinator to manage research projects. Responsibilities include coordinating clinical research development, ensuring compliance with regulations, and maintaining essential documents. Candidates should possess a BSc or MSc in a health-related field and have 2-3 years of relevant coordination experience. Strong communication and organizational skills are essential. This position supports an inclusive hiring process, encouraging candidates from diverse backgrounds to apply.

Qualifications

• Minimum 2-3 years of relevant clinical research project coordination experience.
• Capacity and willingness to learn new software and research methods quickly.
• Self-management and ability to take responsibility in meeting deadlines.

Responsibilities

• Coordinate all stages of clinical research development.
• Ensure compliance with local laws and regulations.
• Prepare applications for Research Ethics Board review.

Skills

Excellent verbal and written communication skills in English

Excellent interpersonal skills

Organizational and planning skills

Detail-oriented

Ability to deal with confidential matters

Education

BSc or MSc in health-related field or professional designation

Tools

Word

Excel

PowerPoint

REDCap

DACIMA

Job description

The University of Ottawa Heart Institute does not use artificial intelligence (AI) in its recruitment process. All hiring decisions are made through human review and evaluation.

Overview

The three pillars of the Centre for Valvular Heart Disease , opened in 2019, are patient care, education, and research. Clinical care and research are highly imbricated at the Centre for Valvular Heart Disease, and all our patients are asked to be part of our prospective registry and biobank.

The Centre for Valvular Heart Disease is leading and participating in all types of research projects, from retrospective studies, prospective single-centre and multi-centre prospective cohorts and randomized controlled trials.

We are looking to strengthen our research staff and to develop and strengthen our research program. The applicant will be hired as a University of Ottawa Research Corporation employee.

Responsibilities:

The successful applicant will be expected to coordinate all stages of clinical research development including but not limited to:

• Coordinate and implement local and multi-centre investigator-initiated or industry-sponsored clinical research protocols.
• Ensure the studies are compliant and conducted according to local laws, regulations, and Institutional policies.
• Prepare and maintain the essential documents and records related to the studies.
• Prepare applications, renewals or amendments for Research Ethics Board (REB) review; assist with and maintain up to date REB filing for all projects.
• Prepare and submit regulatory and/or funding reports.
• Identify, screen, consent and follow up of eligible research subjects.
• Prepare and maintain patient research files, complete case report forms, data entry, schedule appointments.
• Perform accurate data collection with extraction from electronic health records and/or from study participants; maintain source records as applicable.
• Monitor the ongoing clinical status of patients, assessing for adverse events while they are receiving study interventions which may involve investigational therapies.
• Coordinate timely communication with physicians/investigators from different jurisdiction/provinces.
• Assist with various aspects of clinical research projects as required by the principal investigator.

Requirements:

• BSc or MSc in health-related field, or professional designation.
• Must have a minimum 2-3 years of relevant and related work experience in clinical research project coordination.

Preferred qualifications:

• Excellent interpersonal, organizational, and planning skills and ability to deal with confidential matters.
• High personal motivation, self-management, and detail-orientation; ability to take responsibility in meeting deadlines and making progress without direct supervision.
• Excellent verbal and written communication skills in English. French Language skills an asset.
• Good judgement, initiative, tact and professional attitude in the workplace.
• Adaptable, flexible and resourceful.
• Excellent computer skills especially in Word, Excel, PowerPoint. Knowledge of REDCap or DACIMA softwares an asset.
• Capacity and willing to learn new software, research methods, and work routines quickly, flexibility in responding to new research opportunities as they arise.
• Motivation to engage in and manage a wide range of intellectual and physical work, ranging from basic data entry to active screening and recruitment of study subjects as appropriate.

Applications from Indigenous persons, members of racialized minorities, persons with disabilities, women, members of the LGBTQ+ community, as well as from all qualified candidates with the skills and knowledge to productively engage with equitable, diverse and inclusive communities are strongly encouraged.

According to government policy, all qualified candidates are invited to apply; however, preference will be given to Canadians and permanent residents. When submitting your application, please indicate if you are legally entitled to work in Canada.

The University of Ottawa Heart Institute is committed to ensuring barrier-free selection processes and work environments. Accommodations will be provided in all parts of the hiring process relating to any specialty requirements. Please notify us of any accommodations that you require – any information you provide will be handled respectfully and in complete confidence.

The successful candidate will be required, prior to the start of employment, to complete mandatory organizational training available online, and provide the following: an official piece of photo identification and a satisfactory Criminal Record Check and proof of COVID-19 vaccine.