Clinic Bookkeeper & Accounting Assistant — On-site Parking (Healthcare)

Alleviate Physiotherapy; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job description

Job Title

Bookkeeper / Accounting Assistant

Job Details

• Title: Bookkeeper / Accounting Assistant
• Reports to: Clinic Director
• Pay: $18 – $22 per hour
• Location: 972 Albion Road, Etobicoke, ON
• Job Type: Full-time / Casual

About the Company

Alleviate Physiotherapy is a busy and rapidly expanding clinic leading the way in rehab services in the Albion and Islington area, located within the bustling Albion-Islington Medical Centre. We offer a multidisciplinary approach to care, leveraging each team member’s expertise to redefine traditional therapy. Founded by Bhavesh Dhoka in 2019, our mission is to empower our community to achieve optimal functional independence through holistic rehabilitation without medication or surgery. We operate across Etobicoke, Mississauga, and Clarkson, providing a range of multidisciplinary services including Physiotherapy, Massage Therapy, Acupuncture, Naturopathy, and Osteopathic Manual Therapy. Join us in revolutionizing healthcare and helping clients live pain‑free, with unrestricted movement.

Job Responsibilities

• Assist with accounts payable and receivable functions
• Process invoices, expense reports, and reconcile accounts
• Reconcile bank statements and credit card transactions
• Assist in preparing financial statements and monthly reports
• Manage monthly account reconciliation, data entry, and other accounting tasks using WAVE software
• Oversee accounts payable and receivable, including tracking aged AR, processing invoices and expense reports, reconciling bank and credit card statements, and following up on outstanding payments
• Prepare financial statements, trial balances, summaries, and statistical reports to assess the clinic’s financial standing and support business growth strategies
• Maintain commission reports for therapists and staff
• Handle billing, treatment plans, and correspondence for MVA (Motor Vehicle Accident) cases, including communication with adjusters, billing via HCAI, and processing payments
• Manage insurance receivables and follow up on pending payments, liaising with lawyers, adjusters, and insurance representatives as needed
• Submit claims to third‑party providers and track approvals, denials, and treatment plan submissions
• Post journal entries, reconcile accounts, and maintain general ledgers
• Prepare cheques for payroll, utilities, taxes, and other expenses, and manage vendor invoices
• Complete and submit tax remittances, WSIB forms, pension contributions, and other government documentation; provide tax return support and personal bookkeeping services when required
• Conduct financial analysis and research; support the finance team with ad‑hoc administrative and accounting projects
• Prepare statistical, financial, and accounting reports

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field
• Healthcare work environment experience
• Strong analytical and problem‑solving skills
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, Wave, or similar)
• Excellent attention to detail and organizational skills
• Ability to prioritize and manage multiple tasks in a fast‑paced environment
• Strong communication and interpersonal skills
• Prior experience or internships in accounting, medical billing, or finance is an asset

Our Ideal Candidate

• Dedicated to accuracy, efficiency, and high‑quality work
• Strong communicator with excellent listening skills
• Excellent time management, multitasking, and problem‑solving abilities
• Professional work ethic with a collaborative mindset
• Organized, proactive, and quick to learn new systems or procedures
• Comfortable working in a multidisciplinary healthcare setting

We Offer

• On‑site parking
• On‑site gym access
• Supportive, team‑oriented work environment

How to Apply

Please send your cover letter and resume highlighting your qualifications and relevant experience to: hr*@alleviatephys