Client Services Administrative Assistant (6 Months Fixed-Term, possibility of Extension)

Town of Arnprior; Arnprior; On-site; CAD 40,000 - 55,000; Full time

Job summary

The Town of Arnprior is seeking a Client Services Administrative Assistant for a six-month fixed-term position, with potential for extension. This role involves providing client service, coordinating meetings, and maintaining records. Ideal candidates will have a diploma in Office Administration and relevant administrative experience.

Qualifications

• Minimum of six months experience in an administrative role.
• Knowledge of municipal environments and cemetery administration is considered an asset.

Responsibilities

• Providing client service to the public regarding by-law enforcement and other inquiries.
• Supporting coordination of meeting arrangements and dispatching information to Public Works.
• Maintaining accurate filing and record management systems.

Skills

Organizational skills

Communication skills

Interpersonal skills

Proficiency in MS Office Suite

Education

Post-secondary school diploma in Office Administration

Job description

Client Services Administrative Assistant (6 Months Fixed-Term, possibility of Extension)

EMPLOYER : Town of Arnprior

JOB DESCRIPTION :

The Town of Arnprior is currently recruiting a Client Services Administrative Assistant for a fixed-term of six (6) months, with the possibility of extension. Reporting to the Deputy Clerk and supporting the Town Clerk’s office, Public Works department, and Community Services Branch.

The Client Services Administrative Assistant will be responsible for (but not limited to) the following:

1. Providing client service to the public by assisting with general questions pertaining to by-law enforcement, enquiries about parking tickets, assisting with marriage licenses, and pet registration;
2. Ensuring guests are signed in and out of Town Hall to help maintain building security;
3. Supporting coordination of meeting arrangements including booking venues/rooms and distributing documents;
4. Dispatching information to Public Works personnel for emergency and routine maintenance, preparing work orders, and tracking concerns and enquiries received and actioned in the client management system;
5. Assisting with cemetery administration concerning purchases by providing information and guidance on plot locations and cemetery by-law. Liaising with external associates such as Funeral Directors and cemetery caretakers, coordinating locations for monument placement, and maintaining records using various software applications;
6. Maintaining accurate filing and record management systems, ordering office supplies, assisting with office equipment maintenance (service calls), and processing correspondence.

The successful candidate will have the following minimum qualifications:

1. Post-secondary school diploma in Office Administration;
2. Minimum of six (6) months experience in an administrative role;
3. Strong organizational, communication, and interpersonal skills, with proficiency in MS Office Suite;
4. Knowledge of municipal environments and cemetery administration is considered an asset.

START DATE : 10/01/2021