Client Service Administrator - South Surrey, Morgan creek and Delta, Scottsdale Centre - Part-Time

HearingLife Canada; Delta; On-site; CAD 40,000 - 50,000; Full time

Job summary

HearingLife Canada is seeking a Client Service Administrator in Delta, Canada. In this role, you will create a welcoming environment for clients and provide exceptional service. You’ll manage appointments, assist clinicians, and ensure smooth clinic operations.

The ideal candidate has at least 2 years of customer service experience and strong organizational skills. Proficiency in Microsoft Excel is also required. Join a committed team focused on client-centered care and making a difference in people's lives.

Qualifications

• At least 2 years of customer service experience.
• Ability to manage multiple priorities effectively.

Responsibilities

• Serve as the first point of contact for clients, delivering exceptional customer care.
• Manage and adjust clinician schedules, book appointments, and coordinate follow-ups.
• Organize and tidy the client waiting areas and ensure supplies are stocked.
• Assist clinicians by maintaining client files and supporting local promotions.
• Process payments and maintain inventory for smooth financial operations.

Skills

Customer service expertise

Strong organizational skills

Experience in Microsoft Excel

Job description

About HearingLife Canada

HearingLife Canada, and National Affiliated Partners, is the largest provider of hearing healthcare service in Canada. Working in unison with the National Campaign for Better Hearing's awareness campaign (campaignforbetterhearing.org), our core philosophy is to provide life‑changing hearing care while increasing awareness of the effects of hearing loss and the benefits of hearing devices. Across Canada, HearingLife consists of over 350 hearing healthcare clinics proudly united behind one simple vision, “To help more people hear better.”

Client Service Administrator

Are you a customer service expert that enjoys making connections, solving problems, and helping more people hear better? Are you searching to be part of a team that has a “people-first” attitude which focuses on client centered care? If you are passionate about utilizing your skills to change client’s lives – then we would love to hear from you!

How You’ll Make An Impact

As an integral member of our team, you’ll create a welcoming environment for our clients, providing them with exceptional service every step of the way. You’ll foster positive relationships with both clients and colleagues, making sure every client’s hearing journey is smooth and enjoyable.

• Customer Service: Serve as the first point of contact for clients, delivering top‑notch customer care. You’ll greet clients, manage inbound phone calls and emails, and answer customer inquiries with professionalism and warmth.
• Appointment Scheduling: Ensure smooth clinic operations by managing and adjusting clinician schedules, booking appointments, and coordinating follow‑ups.
• Clinic Maintenance: Keep our clinic looking its best! You'll organize and tidy the client waiting areas and ensure supplies are stocked and ready.
• Administrative Support: Assist clinicians by maintaining client files, managing stock orders, and ensuring clinic operations run smoothly. You’ll handle basic hearing aid maintenance, help with events, and support local promotions.
• Accounting & Insurance: Take ownership of processing payments, tracking insurance claims, accounts receivable management, and maintaining inventory. Your attention to detail will ensure smooth financial operations.

What You Bring

• At least 2 years of customer service experience
• Strong organizational skills and ability to manage multiple priorities
• Experience in Microsoft Excel

Accommodations

HearingLife Canada is committed to a diverse and inclusive workplace. HearingLife Canada is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
For individuals with disabilities who would like to request an accommodation please clearly indicate in your application any accommodations you will require throughout the recruitment process.