Clerk 4 - HIS - Shared Health

Winnipeg Regional Health Authority; Selkirk; On-site; CAD 40,000 - 60,000; Full time

Job summary

A healthcare organization in Manitoba is seeking a Health Information Services role that requires specific skills in medical terminology, interpersonal communication, and relevant education including a Medical/Surgical Office Assistant diploma. The position requires one year of experience in a health information or medical office and entails ensuring the security of patient records. The role is in-person, with a full-time commitment.

Qualifications

• One year experience in a Health Information Services Department within the last two years.
• One year experience in a Medical Office within the last two years.
• Experience with both electronic and paper health records preferred.

Responsibilities

• Ensure security of patient/client health records.
• Deal with the public, patients, coworkers, and health care professionals respectfully.

Skills

Medical terminology

Operational knowledge of computer terminals

Good command of English (oral and written)

Good interpersonal communication skills

Problem-solving and decision-making skills

Understanding of the Mental Health Act

Understanding of Personal Health Information Act

Education

High school education, Manitoba Standards

Medical/Surgical Office Assistant diploma

Health Information Management program

Job description

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Site: Shared Health - Winnipeg Shared Health

Department / Unit: SH Health Information Services SMHC

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date - End Date: 01/12/2026 - 04/10/2026

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Experience

• One (1) year experience in a Health Information Services Department required within the last two years.
• One (1) year experience in a Medical Office required within the last two years.
• Experience working with both electronic and paper health records preferred.
• A combination of education and experience may be considered.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba Standards, required.
• Successful completion of a recognized Medical/Surgical Office Assistant diploma required.
• Successful completion of a recognized Health Information Management program preferred.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Medical terminology (75% pass) required.
• Operational knowledge of computer terminals required.
• Good command of English (oral and written) required.
• Good interpersonal communication skills required.
• Problem‑solves and exercises judgement for decision‑making within the scope of the job description.
• Good understanding of the Mental Health Act and Personal Health Information Act.
• Ensures security of patient/client health records and personal health information within the department.

Physical Requirements

• Prolonged sitting.
• Standing, walking, stairs, bending, reaching above head, lifting/moving patient records and boxes up to 30 lbs.
• Must be able to deal with the public, patients/clients, coworkers, health care professionals, managers in a courteous, respectful and confidential manner.
• Work environment consists of frequent interruptions.
• Must be able to review documents electronically via a computer monitor screen for prolonged periods.
• Working as part of a team.
• Working alone.
• No natural light.
• Adheres to all safety and health policies, regulations and safe work practices.
• May be required to travel throughout the service area requiring a valid Manitoba driver’s license and use of a personal motor vehicle.

This term position may end earlier as outlined in your collective agreement.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.