Clerk

Tomlinson Group of Companies; Ottawa; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading construction firm in Ottawa is seeking an Onsite Construction Clerk for a 6-month contract. The role involves managing administrative tasks, organizing project documents, and providing onsite support. The ideal candidate is organized, detail-oriented, and has prior administrative experience, preferably in construction. Proficiency in Microsoft Office is required.

Qualifications

• Previous experience in an administrative role, preferably in construction.
• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to work effectively in an onsite construction environment.

Responsibilities

• Organize and maintain project documents such as contracts, permits, and reports.
• Keep track of project schedules and budgets.
• File and manage records both electronically and physically.
• Prepare and distribute meeting notes and other communications.
• Handle phone calls, emails, and other correspondence.
• Assist with data entry and general administrative tasks.
• Help prepare invoices and purchase orders.
• Track expenses.
• Keep records of safety inspections and incident reports.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Proficiency in Microsoft Office

Job description

Tomlinson is looking for an Onsite Construction Clerk to help manage administrative tasks. The ideal candidate will be organized, detail-oriented, and able to handle multiple tasks efficiently in an onsite environment.

This role is a 6-month contract.

Responsibilities

• Paperwork Management: Organize and maintain project documents such as contracts, permits, and reports.
• Keep track of project schedules and budgets.
• File and manage records both electronically and physically.
• Onsite Administrative Support: Prepare and distribute meeting notes and other communications.
• Handle phone calls, emails, and other correspondence.
• Assist with data entry and general administrative tasks.
• Financial Assistance: Help prepare invoices and purchase orders.
• Track expenses.
• Compliance and Safety: Keep records of safety inspections and incident reports.

Qualifications

• Previous experience in an administrative role, preferably in construction.
• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to work effectively in an onsite construction environment.