Civil Contracts Coordinator

Seymour Pacific Developments; Winnipeg; On-site; CAD 51,600 - 64,500; Full time

Benefits offered by this job

Extended health coverage

Vision coverage

Dental coverage

Employee Assistance Program

Employee referral program

Wellness benefit

RPP eligibility

Employee recognition program

Professional development opportunities

Job summary

Seymour Pacific Developments is seeking a Civil Contracts Coordinator to support the execution, procurement, preparation, and administration of civil, survey, piling, retaining, abatement, and demolition contracts. The role emphasizes coordinating with subcontractors, field teams, and Accounts Payable to ensure compliant, timely project delivery.

Ideal candidates bring post-secondary training in business or construction management, at least two years of coordination experience, and civil

Qualifications

• Post-secondary education in Business Administration or Construction Management.
• Minimum 2 years coordination experience.
• Minimum one year of demonstrated experience in civil construction.
• Proficient in Viewpoint, Vista, Bluebeam Revu, Adobe Acrobat, Excel, Word, Outlook, MS Teams.
• Excellent organizational skills, attention to detail, and time management.
• Proactive in identifying and addressing risks, conflicts, and disputes.
• Ability to work efficiently in a fast-paced environment, managing multiple tasks and deadlines.
• Strong relationship-building skills with internal and external stakeholders.

Responsibilities

• Obtain insurance, WCB, and pertinent documents from awarded subcontractors.
• Draft and administer subcontracts.
• Manage progress draws and payment documentation.
• Apply civil construction technical knowledge to support project execution.
• Reconcile and process monthly claims, liaising with field personnel, preparing and certifying claims.
• Coordinate change orders by gathering facts, preparing authorizations, and liaising with Accounts Payable.
• Confirm eligibility for holdback releases, ensuring compliance with legislative requirements.
• Assist the Contracts Manager with contract and project close-out, coordinating with the finance department to ensure accurate billing and contractual revenue collection.
• Other related duties as required.

Skills

Coordination experience

Civil construction experience

Organizational skills

Attention to detail

Time management

Relationship building

Education

Post-secondary education in Business Administration or Construction Management

Tools

Viewpoint

Vista

Bluebeam Revu

Adobe Acrobat

Excel

Word

Outlook

MS Teams

Job description

Do you like to plan, organize, and participate in contract administration activities? Being a team member in the solicitation of bids, development, and management of contracts in Civil Construction.

The Civil Contracts Coordinator is responsible for supporting the Civil Contracts Manager with the execution, procurement, preparation, and administration of various levels of civil, survey, piling, retaining, abatement, and demolition contracts.

Your contributions to the team include:

• Obtain insurance, WCB, and pertinent documents from awarded subcontractors.
• Draft and administer subcontracts.
• Manage progress draws and payment documentation.
• Apply civil construction technical knowledge to support project execution.
• Reconcile and process monthly claims, liaising with field personnel, preparing and certifying claims.
• Coordinate change orders by gathering facts, preparing authorizations, and liaising with Accounts Payable.
• Confirm eligibility for holdback releases, ensuring compliance with legislative requirements.
• Assist the Contracts Manager with contract and project close‑out, coordinating with the finance department to ensure accurate billing and contractual revenue collection.
• Other related duties as required.

What you need to be successful:

• Post‑secondary education in Business Administration or Construction Management.
• Minimum 2 years coordination experience.
• Minimum one year of demonstrated experience in civil construction.
• Proficient in Viewpoint, Vista, Bluebeam Revu, Adobe Acrobat, Excel, Word, Outlook, MS Teams.
• Excellent organizational skills, attention to detail, and time management.
• Proactive in identifying and addressing risks, conflicts, and disputes.
• Ability to work efficiently in a fast‑paced environment, managing multiple tasks and deadlines.
• Strong relationship‑building skills with internal and external stakeholders.

What we offer:

Employees enjoy a wide range of benefits and competitive reward. Salary starts from $51,600 to $64,500 per annum, based on skill set, education, and experience.

• Employer paid extended health, vision, and dental coverage (including family).
• Employee and Family Assistance Program.
• Employee Referral Program.
• Yearly health and wellness benefit.
• RPP eligibility after 1 year.
• Employee recognition program.
• In‑house professional development opportunities.

Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.