Child Care Services Coordinator

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Squamish; On-site; CAD 61,000 - 74,000; Full time

Job summary

Sea to Sky School District No.48 seeks a proactive Child Care Services Coordinator to lead district-operated child care on school grounds, ensuring safe, accessible and high-quality programs across Squamish, Whistler, Pemberton and surrounding areas.

Reporting to the Director of Instruction, Learning Services, you will coordinate licensing, staffing, family communications, budgeting, and ministry reporting in partnership with principals, educators, families, and community partners to ensure

Qualifications

• Diploma or degree in Early Childhood Education
• Training in BC's Early Learning Framework
• Minimum three years of progressive experience in licensed child care services or related field
• Experience coordinating programs with multiple partners and rightsholders
• Knowledge of BC child care licensing requirements and funding programs
• Experience collaborating with schools, families, community agencies, and government partners

Responsibilities

• Coordinate district-operated child care programs and services on school grounds
• Oversee day-to-day operation of child care programs
• Monitor enrolment, attendance, registrations, waitlists, and utilization
• Lead licensing compliance and inspections and maintain required records
• Provide staffing coordination and onboarding in collaboration with principals and HR
• Engage families and community partners to foster positive relationships

Skills

Driver's License

First Aid Cert

Priorities coordination

Stakeholder relations

Communication

Judgment

Independent work

Tech systems

Analysis & solutions

Education

Early Childhood Education (Diploma/degree)

BC Early Learning Framework training

Job description

CHILD CARE SERVICES COORDINATOR

The Sea to Sky School District serves the vibrant communities of Squamish, Whistler, Pemberton, and the surrounding areas on the unceded traditional territories of the Sḵwx̱wú7mesh Úxwumixw and St'at'imc people, including the Lil'wat, N'Quatqua, and Samahquam First Nations. With a commitment to Truth and Reconciliation, equity, and inclusion, we serve approximately 5,200 students across 15 schools. Our strategic plan is rooted in inclusive values and collaborative leadership, focused on a vision to ensure every learner thrives and where everyone belongs.

The Opportunity

Reporting to the Director of Instruction, Learning Services, the Child Care Services Coordinator is responsible for the coordination, administration, supervision and operational support of district-operated child care services and child care partnerships operating on school grounds.

The Child Care Services Coordinator works collaboratively with principals, early childhood educators and educational assistants assigned to child care programming, families, community partners, and district departments to support safe, accessible, high‑quality child care services throughout the district.

Key Responsibilities

Child Care Operations

• Coordinate district-operated child care programs and services operating on school grounds
• Support the effective day-to-day operation of child care programs
• Monitor enrolment, attendance, registrations, waitlists, and program utilization
• Respond to operational issues and support program continuity
• Assist with the development and implementation of procedures and practices that support high‑quality child care services
• Other duties as assigned

Licensing and Regulatory Compliance

• Act as the district lead for child care licensing compliance
• Coordinate licensing inspections, documentation, and follow‑up requirements
• Maintain records and documentation required by licensing authorities and government agencies
• Support compliance with applicable legislation, regulations, district policies, and procedures
• Monitor regulatory changes and communicate implications to district staff and partners

Program Staffing Coordination

• Coordinate staffing requirements for district-operated child care programs
• Provide support, guidance, and operational coordination for educational assistants assigned to child care programming
• Collaborate with principals, Human Resources, and district staff regarding staffing, onboarding, orientation, and training requirements
• Assist with staffing schedules and continuity planning to support program operations
• Monitor staffing needs and identify operational concerns related to staffing capacity, licensing requirements, and program continuity
• Support operational continuity, including the coordination of staffing coverage and, where necessary, providing direct program support to address staffing absences and maintain licensing requirements and child care operations
• Support principals and district leadership in resolving staffing challenges affecting child care operations
• Promote compliance with district procedures, licensing requirements, and workplace practices related to child care programming

Family and Community Engagement

• Serve as a primary district contact for families accessing district-operated child care services
• Coordinate family communications, registrations, and program information
• Respond to inquiries and concerns in a timely and professional manner
• Foster positive relationships with families, caregivers, and community partners

Child C are on School Grounds

• Serve as the district liaison with third party licensed child care providers operating on school grounds
• Coordinate matters related to child care on School Grounds agreements
• Work collaboratively with principals and providers to support the effective operation of child care services
• Support the planning, implementation, and operational readiness of new child care sites and services
• Coordinate district efforts related to the continued expansion of child care opportunities for children and families

Ministry Reporting and Administration

• Coordinate Ministry reporting and funding administration
• Support budget planning, utilization reporting, and program monitoring
• Maintain accurate records and administrative systems related to district child care services
• Prepare reports, correspondence, and information as required

Qualifications & Experience

• Diploma or degree in Early Childhood Education
• Training in the British Columbia's Early Learning Framework
• Minimum three years of progressive experience in licensed child care services, program coordination, or a related field
• Experience coordinating programs, services, or operations involving multiple partner groups and Rightsholders
• Knowledge of BC child care licensing requirements and funding programs
• Experience working collaboratively with schools, families, community agencies, and government partners

Knowledge, Skills and Abilities

• Class 5 Driver's License
• Standard First Aid Certificate
• Coordinate multiple priorities and complex operational activities
• Build positive and collaborative relationships with staff, families, principals, and community partners
• Interpret and apply legislation, regulations, policies, and procedures
• Communicate effectively, both verbally and in writing
• Exercise sound judgment, discretion, and professionalism
• Work independently and collaboratively within a team environment
• Utilize technology and administrative systems effectivelyAnalyze information and develop practical solutions to operational challenges

Why Join Sea to Sky?

• Opportunity to lead meaningful and transformational work in Indigenous education.
• Dynamic, collaborative, and innovative team environment.
• Commitment to equity, student voice, and Truth and Reconciliation.
• Stunning natural surroundings offering a high quality of life and year‑round recreation.

Salary range: $61,450.00 to $74,037.00 per year.

This is a 10-month position from September 1 to June 30.

Sea to Sky School District ( No.48) prioritizes those candidates who self-identify as Indigenous, LGBTQIA2S+, a member of a visible minority, and/or a person with a disability for all positions within the School District.

We thank all applicants for applying; however, only those applicants shortlisted will be contacted.