Central Staff Scheduler

Humber River Health; Toronto; On-site; CAD 60,000 - 76,000; Full time

Job summary

A healthcare organization seeks a Central Staff Scheduler responsible for maintaining staffing coverage across departments. Candidates must have a high school diploma and at least 2 years of scheduling experience in a unionized environment. This full-time role involves preparing schedules, coordinating replacements, and ensuring compliance with relevant regulations. Operating from the Wilson site, the position requires strong computer skills and the ability to build internal relationships. Attractive salary range from $60,522 to $75,700 annually, reflecting the commitment to high-quality patient care.

Qualifications

• Minimum 2 years of scheduling experience in a unionized, 24/7 environment.
• Excellent attendance and discipline-free record required.

Responsibilities

• Prepare and maintain master schedules and daily assignments.
• Coordinate staff replacements for vacation and sick calls.
• Communicate with department leaders regarding coverage shortages.

Skills

Excellent computer literacy

Ability to build relationships

Scheduling experience

Education

Highschool diploma or equivalent

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Overview

Humber River Health. Lighting New Ways In Healthcare. Since opening our doors in 2015 as North America’s first fully digital hospital, we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000 residents in North West Toronto, Equity Inclusivity and active participation in the North West Toronto Ontario Health Team are key initiatives important to our Team. At Humber River Health, we use a custom combination of technology and clinical expertise to rebuild elements of care. We make technology work for staff and physicians; giving them more time to spend with patients, to eliminate inefficiencies, and to reduce the chance of errors. Humber River Health is formally affiliated with both the University of Toronto and Queen’s University and committed to becoming a community academic hospital. Clinical Excellence, Optimizing Care through Technology and Community Connection frame our Research Strategy. At Humber River Health, we’re not hoping for a renaissance, we are making it happen. As part of our dynamic team, you can lead the way, as we continue our journey towards high reliability care!

Employment Status

Full-time

Hours of work

Variable Schedules, on-call & weekends as required

Location

Wilson site

Employee Group

Non-Union

Salary Range

$60,522.13 - $75,700.37

Reporting Relationship

Manager, Program Support Services

Position Objective

The Central Staff Scheduler is responsible for ensuring appropriate staffing coverage across Support Services departments by creating, maintaining, and adjusting staff schedules in accordance with collective agreements, operational needs, and budgeted staffing levels.

Responsibilities

• Prepare and maintain master schedules, relief lines, and daily assignments for all designated departments.
• Coordinate replacement of staff due to vacation, sick calls, leaves of absence, or training.
• Communicate promptly with department leaders/designees regarding unfilled shifts or coverage shortages.
• Serve as the primary point of contact for scheduling-related inquiries from employees and managers.
• Collaborate with department leaders, HR and Payroll to verify timekeeping accuracy and resolve discrepancies.
• Ensure scheduling practices comply with: Employment Standards Act (ESA), Collective Agreements, Occupational Health and Safety requirements and Attendance Management policies.
• Perform other duties as assigned.

Qualifications

• Highschool diploma or equivalent.
• Minimum 2 years of scheduling experience in a unionized, 24/7 operational environment (preferably healthcare or hospitality).
• Ability to build and establish internal relationships at multiple levels of the organization.
• Excellent computer literacy including: Microsoft Excel, PowerPoint, and Word.
• Excellent attendance and discipline free record required.

Why choose Humber River Health?

At Humber River Health, our staff, physicians, and volunteers are lighting new ways in healthcare. We are proud to be recognized as a part of Greater Toronto’s Top Employers by Mediacorp Canada Inc. We support employees by providing evidence-based leadership and cultivating a culture that consistently wows with our unwavering commitment to Staff, Physician and Volunteer engagement. We are a member of the Toronto Academic Health Science Network (TAHSN) and are deeply involved in research and academic collaboration. We are dedicated to high-quality patient care and demonstrate our values of compassion, professionalism, and respect. Attracting and retaining a workforce that represents the diverse communities surrounding Humber River Health, is a priority. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identity as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ. Applicants will not be discriminated against on the basis of race, creed, sex, sexual orientation, gender identity or expression, age, religion, disability, medical condition, or any protected category prohibited by the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act. Accommodations are available throughout the recruitment process as well as during employment at Humber River Health. Please direct any accommodation requests to our recruitment team. This position is being posted in response to an existing vacancy at Humber River Health.