Casual Relief Clerk 3 (Antigonish)

Nova Scotia; Antigonish; Hybrid; CAD 36,000 - 41,000; Full time

Benefits offered by this job

Career development opportunities

Engaging workplace

Multiple career paths

Dynamic client-focused office

Job summary

The Department of Agriculture, Nova Scotia is seeking a Clerk 3 to serve as frontline contact for the Antigonish Regional Office and to interpret requests for information, redirect to staff, and manage payments via POS. You will also process lab-related invoices and maintain filing systems.

This casual relief role requires a high school education with related experience, strong organization, communication, and proofreading skills, and familiarity with SAP and STAR/STOR in a busy government

Qualifications

• You have at least a high school education with 3 years of related experience.
• Excellent communication and interpersonal skills are required.
• Proficiency with Microsoft Office and Outlook is expected.
• Ability to organize, prioritize a diverse workload and exercise good judgment.

Responsibilities

• Serve as frontline contact with clients and the public for the Antigonish Regional Office.
• Receive, classify, reconcile, and prepare reports for sales transactions and account payments.
• Prepare routine correspondence, memos, and reports on behalf of the regional staff.
• Manage inventory, ordering, procurement, and invoicing using a POS system.
• Arrange meetings and maintain contact lists and filing systems.

Skills

Communication

Typing

Microsoft Office

Outlook

Initiative

Judgement

Organizational skills

Proofreading

Time management

Education

High school diploma

Tools

SAP

STAR/STOR

Job description

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Closing Date:07-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

At the Department of Agriculture, our vision is to create a Nova Scotia agriculture and agri-food industry that is diversified, market-focused and profitable. We work to support the development of competitive, sustainable and profitable agriculture and agri-business industries that contribute to the economic, environmental and social prosperity of Nova Scotia.

About Our Opportunity

As a Clerk 3, you will work as part of a provincial team which is lead by the Regional Services Manager. You will serve as frontline contact with clients and general public for the Antigonish Regional Office and must be perceptual in interpreting requests for information and re-directing to appropriate staff. You will also receive analytical lab samples that will need to be packaged and sent to the Truro lab using a same day courier service. You will be responsible for billing and receiving payments using a point of sale (POS) transaction machine. You will also collect and deliver cheques as required.

You will be responsible for arranging meetings; maintaining client contact lists for dissemination of information in a timely manner; maintain an organized inventory of resource materials; maintaining a current filing system for the region using the STAR/STOR system. You will be required to prepare routine and non-routine correspondence, memos, reports, etc. on behalf of the regional office staff and the Manager of your division.

You will receive, classify, reconcile, consolidate and/or summarise documents and information. You will also be required to prepare reports related all sales transactions and account payments for laboratory services on a required interval and maintain required training for use of this machine on an annual basis. You will also code and prepare invoices for approval before sending to your Manager/Director for approval and payment. Follows established procedures to purchase, monitor and maintain inventory. You will order and receive goods, while ensuring proper procurement procedures are followed.

About You

You have at least a high school education with 3 years of related experience. An equivalent combination of training and experience will be considered.

In addition to the above, you must:

• Possess excellent communication and interpersonal skills
• Have proficient typing skills and a sound working knowledge of computers
• Have a proficiency using the Microsoft Office suite of programs and Outlook
• Possess initiative and good judgement
• Have excellent organizational and administrative skills, and a thorough knowledge of secretarial procedures.
• Be organized and able to prioritize a diverse workload
• Possess proofreading skills – writing and grammar
• Be available to work on short notice

In addition to the above, the following would be considered assets to your success:

• Knowledge of the Nova Scotia Department of Agriculture
• Experience with SAP and STAR/STOR

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Working Conditions

This is a casual relief employment opportunity.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• A Dynamic, client-focused office environment where service excellence and teamwork are our focus.

Pay Grade:CL 18

Salary Range:$26.40- $29.54Hourly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act.If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

Current government employees may access this posting through the link below:

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concernsmay be directed [e-mail].