Casual Administrative Assistant - Arm River, Bethune, Balgonie, Edenwold, Grand Coulee, Pense, [...]

Prairie Valley School Division; Regina; On-site; CAD 30,000 - 60,000; Part time

Job summary

A Canadian educational institution is looking for a Casual Administrative Assistant to provide essential support for school operations. The ideal candidate will possess strong administrative skills, a background in business administration, and proficiency in Microsoft Office. Responsibilities include assisting school leadership, managing communication, and handling student records. This role offers flexibility in work hours, primarily during school days, and can positively impact student success and school community engagement.

Benefits

Optional employer matched pension plan

Flexible working hours

Qualifications

• Minimum of one year post-secondary education in a relevant field.
• Minimum of one year experience in a large and diverse office environment.
• High degree of proficiency in Microsoft Office applications.

Responsibilities

• Provide general administrative assistance to Principal and Vice-Principal.
• Maintain communication systems for staff and community.
• Assist students and parents by explaining procedures and policies.
• Greet visitors and respond to inquiries in a professional manner.
• Maintain accurate school events calendar and filing systems.
• Handle financial/accounting functions for school budgets.

Skills

Database software proficiency

Microsoft Office (Word, Excel, Outlook)

Interpersonal skills

Professionalism

Education

Post-secondary education in business or office administration

Tools

MSS

Teacher Logic

Navision

Absence Management

SDS

SGF

Conference Manager

Permission Click

SWIS

Job description

At Prairie Valley School Division, we strive to inspire lifelong learners and engaged citizens. Our work is guided by our core values. We believe in the power of Compassion, caring for others with empathy, kindness, and genuine concern without judgment. We prioritize a sense of Belonging, embracing equity, diversity, and inclusion for all to succeed. Our commitment to Integrity means we uphold honesty, ethical behaviour and being true to our word by taking ownership for all our actions. We believe in Collaboration, engaging in meaningful relationships built on mutual trust and open, transparent communication. Finally, we thrive on Curiosity, continuously inspiring excellence, growth and improvement fueled by innovation, creativity and courage.

We believe all employees have an important role in ensuring students have the best possible opportunities to achieve success in learning and life. If you are looking for a supportive and collaborative work environment where you can have a positive impact on student success and our school communities, we invite you to apply for the Casual Administrative Assistant position.While we areseeking casual educational assistants for all locations throughout the school division, applications for this posting are specific to the following schools : Arm River Colony, Balgonie Elementary, Clive Draycott, Ecole White City, Edenwold, Emerald Ridge Elementary, Greenall High, Ecole Lumsden Elementary, Lumsden High, Pense, Pilot Butte, South Shore, Stewart Nicks. All schools are located within approximately 1 hour driving time from Regina.

Role Overview

The Administrative Assistant is responsible for providing general administrative assistance and support to the Principal and Vice-Principal and organizing and maintaining an efficient school office that contributes to the smooth operation of the school for the benefit of administrators, staff, students and parents, while projecting a professional image as a first point of contact for the school.

What you will do

• Support the Principal in developing and distributing school newsletters, website updates, digital signage, student handbooks and other communications internal and with parents/guardians and the broader community.
• Maintain internal communication systems to ensure all staff and associated with the school are aware of needed information via electronic, printed and other means.
• Assist students and parents/guardians by explaining school and division operating procedures, policies and events.
• Greet and direct visitors, itinerant staff and contractors and respond to telephone, e‑mail and in‑person inquiries and requests, or direct them to appropriate staff members or students in a timely, accurate and professional manner.
• Maintain an accurate and up‑to‑date school events calendar.
• Establish, maintain and monitor accurate, organized and efficient electronic and manual filing systems, ensuring documents are filed in accordance with division procedures, and perform an annual print and electronic records cull consistent with the Records Retention Guide and relevant Administrative Procedures.
• Gather, enter, collate and format data and information accurately and in a timely manner.
• Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools.
• Prepare and code invoices and purchasing card transactions and perform other financial/accounting functions for school‑based budget allocations and school generated funds in an accurate and timely manner, consistent with division standards.
• Assist the Principal in preparing and monitoring the school-based budget and school generated funds.
• Prepare requisitions/purchase orders for supplies and maintain an inventory of office and school supplies.
• Assist the Principal in the orientation of new staff and substitutes to location‑specific procedures and expectations by providing technology and keys, etc.
• Perform other duties as may be required or assigned by the School Administrator.
• Responsibilities may vary depending on FTE Allocation for each school.

What will make you successful

• A minimum of one (1) year post‑secondary education in a field such as business administration or office administration.
• A minimum of one (1) year of experience working in an office setting in a large and diverse organization.
• High degree of proficiency in database software and Microsoft Office applications, particularly Word, Excel and Outlook.
• Demonstrated knowledge of basic accounting.
• Ability to operate office equipment.
• Excellent interpersonal skills.
• Ability to display professionalism in all relationships and interactions.
• Knowledge of MSS, Teacher Logic, Navision, Absence Management, SDS, SGF, Conference Manager, Permission Click, and / or SWIS would be an asset.
• Ability to manage confidential material and maintain staff and student privacy.

What you can expect

• Hourly rate range : $
• Optional employer matched pension plan.
• Hours of work vary between 3 hours and 7 hours and 30 minutes per day on school days. Administrative Assistants are not scheduled to work during school vacation periods including the summer break.

How to Apply

• Interested applicants are invited to create an Applicant Tracking profile at and apply to this posting. We only require candidates to show interest in one zone posting, please do not apply to multiple.
• Please note that applicants can expect that three work‑related references, notably supervisors, will be contacted via the emails provided in the application to complete references.

Should applicants have any questions or require assistance with their application for employment