Career Centre Program Assistant (Term)

University of Toronto; Mississauga; Presencial; CAD 63.000 - 80.000; Jornada completa

Descripción de la vacante

University of Toronto Mississauga is seeking a Career Centre Program Assistant. The role supports Resource Centre operations, handles front desk coverage, and assists at events and workshops to ensure a positive student experience.

The incumbent will manage scheduling, communications, and information resources, coordinate logistics for events, and maintain accurate records and materials for Career Centre programming. Term role through March 2028, on-site, 8:45am–5:00pm, five days a week.

Formación

• Two-year college diploma or equivalent experience.
• Experience in a student service setting in a post-secondary environment.
• Strong communication skills with diverse student populations.
• Ability to build cooperative relationships with colleagues and partners.
• Proven administrative experience including record keeping and confidentiality.
• Ability to work under pressure with interruptions and adapt as needed.
• Ability to work independently and in a team; strong time management and attention to detail.

Responsabilidades

• Respond to enquiries within the defined scope and redirect as appropriate.
• Provide detailed explanations and demonstrate procedures to students and/or employees.
• Verify the accuracy and completeness of documents.
• Determine logistical details and activities for events and/or programming.
• Liaise with others to coordinate event set‑up, changes and schedules.
• Format data collected for presentations and reports.

Conocimientos

Customer service

Communication

Time management

Team player

Problem solving

Attention to detail

Educación

College Diploma

Herramientas

Microsoft Office Suite

Excel

Web browsers

Email

Descripción del empleo

Description:

About us:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region is one of the world’s great catalysts of humanpotential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life‑changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity:

The UTM Career Centre utilizes a student-focused approach to help students develop career management skills that they can use throughout their life. Each member of the team contributes, individually and collectively, via their specific role and by supporting others to meet the Centre’s overall mission and goals.

Under the supervision of the Resource Centre Coordinator, the Career Centre Program Assistant provides support to the Resource Centre Unit operations, drafting career information reports, assisting with front line services including front desk coverage, troubleshooting routine operational or technical issues within the scope of the role and providing logistical support to and assisting at events, workshops and Career Centre programming.

The incumbent will assist in the administrative and the front line operations of the Centre, providing Resource Centre coverage to ensure a positive student experience, including booking appointments, explaining events and services to students and responding to routine inquiries to ensure UTM students receive accurate and professional service, The role provides assistance to the Resource Centre Coordinator in the Career Centre’s scheduling process by booking rooms and AV as needed; preparing and sending email notices/communications to appropriate students, staff and faculty as required; ensuring that logistical details are accurately noted in the scheduling systems to provide an efficient and professional experience for students and staff.

The Career Centre Program Assistant produces current and accurate career and industry information to UTM students for use in their career decision making and job search processes. This includes preparing informational materials and reports, verifying the accuracy and completeness of content, maintaining digital and print resources, and coordinating updates to relevant webpages and other communication platforms. The role liaises with Career Centre staff to ensure the research is beneficial and timely.

The incumbent provides assistance to Employer Relations staff and workshop facilitators with logistics, attendance tracking, employer/alumni relations at events and materials development to enhance the students and employer/alumni experience at events. The incumbent also supports the administration, monitoring and evaluation of career development programming by maintaining participation records, compiling program data, assisting with administrative activities to support the programming and preparing information for report purposes.

Additional responsibilities include assisting with the maintenance of operational resources and inventory, supporting established administrative and technology workflows and assisting with routine technical issues and procedural inquiries.

This is a Term role. End date- March 2028

Working Hours: Monday-Friday 8:45am- 5:00pm. This role is five (5) days on-site.

Your responsibilities will include:

• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Providing detailed explanations and demonstrating procedures to students and/or employees
• Verifying the accuracy and completeness of documents
• Determining logistical details and activities for events and/or programming
• Liaising with others to coordinate event set‑up, changes and schedules
• Formatting data collected for presentations and reports

Essential Qualifications:

• College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum two years of working experience in a student service setting in a post‑secondary environment
• Demonstrated ability to communicate effectively and empathically with a diverse student population
• Experience in building and maintaining effective, cooperative relationships with colleagues and partners
• Demonstrated administrative/organizational experience, including maintaining accurate records, verifying information, maintaining confidentiality
• Experience working well under pressure despite frequent interruptions
• Demonstrated ability exercise sound judgment, solve routine problems and adapt as needed
• Demonstrated ability to work independently and collaboratively
• Excellent time management skills
• Excellent verbal, written and attention to detail skills
• Strong problem solving skills
• Strong computer skills andworking knowledge of Microsoft Office Suite, particularly Excel, web browsers and email

Assets (Nonessential):

• Knowledge of University of Toronto Mississauga academic programs and student services
• Professional, tactful and enthusiastic
• Experience in editing resources (digital, physical, web content) using tools such as Canva or Adobe Creative Suite
• Experience supporting purchasing and expenditure tracking

To be successful in this role you will be:

• Adaptable
• Meticulous
• Organized
• Problem solver
• Punctual
• Team player

Closing Date: 11/10/2026, 11:59PM ET
Employee Group: USW
Appointment Type : Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $62,646 with an annual step progression to a maximum of $80,116. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.