Cabinet Expressions - Receptionist / Admin Assistant

UpSourced HR; Coalhurst; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local HR consulting firm in Coalhurst, AB, is looking for a motivated Receptionist/Admin Assistant. This front-facing role involves answering phone calls, greeting visitors, and supporting administrative tasks, including accounts payable and receivable. Candidates should have a high school diploma, excellent communication skills, and a keen eye for detail. Experience with accounting software like QuickBooks is a plus. Competitive hourly pay is offered.

Benefits

Full benefits package after 90 days

Competitive compensation

Qualifications

• Professional, courteous, and confident communicator.
• Ability to multitask and stay organized in a fast-paced environment.
• Previous office administration or accounting experience is an asset.

Responsibilities

• Answer incoming phone calls and direct as needed.
• Greet and assist customers and visitors.
• Enter approved vendor invoices and match bill payments.

Skills

Attention to detail

Customer service

Multitasking

Communication

Education

High School Diploma or GED

Tools

QuickBooks

Job description

Overview

We are seeking a motivated and detail-oriented Receptionist/Admin Assistant to join our team in Coalhurst, AB. This is a front-facing role that plays a critical part in keeping our office organized and our financial records accurate. This individual will be responsible for front desk reception, administrative support and data entry. These administrative responsibilities will support Cabinet Expressions and related companies.

Working Conditions

This job is a full-time position, with the hours of 8:00am-4:30pm Monday through Friday. A full-benefits package will be provided following a successful 90-day probationary period. We offer competitive compensation, ranging from $18-$22 per hour depending on experience levels.

Job Duties and Responsibilities

Front Office & Customer Service:

• Answer incoming phone calls and direct as needed
• Greet and assist customers and visitors
• Receive and distribute incoming packages

Administrative & Communication Support:

• Review employee timecards for accuracy
• Assist with company newsletters and internal communication

Accounts Payable:

• Enter approved vendor invoices
• Match bill payments to corresponding invoices
• File payables documents and maintain organized records

Accounts Receivable:

• Process incoming customer payments
• Follow up on outstanding receivables

Office & Showroom Organization:

• Keep office and showroom tidy and well-organized
• Sort and maintain physical and digital filing systems
• Assist with general data entry and administrative support
• Other duties as assigned

Preferred/Required Qualifications

• High School Diploma or GED equivalent
• Previous office administration or accounting experience is an asset
• Strong attention to detail and accuracy
• Professional, courteous, and confident communicator
• Ability to multitask and stay organized in a fast-paced environment
• Experience with accounting software QuickBooks or similar is a plus