Buyers Assistant

NAIT; Edmonton; On-site; CAD 45,000; Full time

Job summary

A public educational institution in Alberta seeks a Buyer’s Assistant for an 18-month term. This role involves providing buying support, tracking orders, and ensuring timely supply delivery. Ideal candidates will exhibit strong skills in Microsoft Office Suite and possess excellent communication abilities. Competitive remuneration of $57,140.72 annually plus benefits offered.

Benefits

Comprehensive benefits package

Paid time off between Christmas and New Year's

Flexible work arrangements

Qualifications

• Experience in Retail or Service environments with a track record of customer service excellence.
• Extensive experience in Microsoft Office Suite, including creative design applications.
• Applicants with foreign education credentials should have them evaluated.

Responsibilities

• Organize, compile, track, and recommend order quantities for materials.
• Assist with communication to vendors for timely order details.
• Maintain inventory for two online webstores.

Skills

Microsoft Office Suite

Communication skills

Attention to detail

Education

Completion of Grade 12 or equivalent

Tools

Adobe

Creative engine applications

Job description

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca / careers.

Please Note: This competition is limited to current salaried NAIT staff.

Please Note: This is a temporary position for 18 months.

The Buyer’s Assistant is an integral member of the shop AT NAIT procurement team providing buying support to our Learning Materials Specialist and Merchandise Specialist buyers. As directed, this position will be responsible for compiling and analyzing supply needs for the procurement team, helping to build out POs and tracking orders as required.

This role is also required to provide graphic design support for custom orders. The position will help liaison with other areas of our operations to ensure supply requirements are met and delivered in a timely manner and assist with the maintenance of online webstores. We are looking for a creative and professional individual to join our team and provide outstanding customer experiences.

Key Responsibilities

• Organizing, compiling, tracking, and recommending order quantities for learning materials and general merchandise.
• Process program requests for buyer approval.
• Ensure that services are continuous and not impacted by missed deadlines, product shortages, quality compromises, or inflated costs.
• Assist with communication to vendors to ensure timely and accurate order details including customized graphic files.
• Maintain inventory and image content for two online webstores.
• Liaison with departments and academic groups to develop relationships and deliver exceptional customer service.
• Liaison with other departments within shop AT NAIT to ensure accurate and speedy receiving processes.
• Communicate special order details.
• Understand NAIT branding guidelines to guide clientele choices.

Skills & Abilities

• Strong Microsoft Office Suite skills are required for this role, working with Excel, Word, Adobe and creative engine applications.
• Previous experience purchasing products for resale in a post-secondary environment (e.g. university bookstore) is highly desirable; similar experience in a large retail or service environment will also be considered.
• Knowledge of industrial supply lines and educational resources.
• Excellent communication (written and verbal) and interpersonal skills.
• Attention to detail, deadline driven, and strong organizational skills.

Qualifications

• Experience with Retail or Service environments with a proven track record of customer service excellence.
• Extensive experience in Microsoft Office Suite, including the full suite of creative design engine applications.
• Experience and knowledge of creative engine software applications.
• Completion of Grade 12 or an equivalent combination.
• Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).

Remuneration

• Remuneration: $44,256.94
• $57,140.72 annually, plus a comprehensive benefits package. (Classification – Admin Support IV)

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT

We are proud to have been named one of Alberta’s Top Employers for 14 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

Work Environment and Inclusion

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada. NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at [e-mail].