Business Development Coordinator

Jacobs; Ottawa; Hybrid; CAD 60,000 - 85,000; Full time

Job summary

Jacobs is seeking an Entry Level Business Development Coordinator to support data management and document production across the Northeast geography (Toronto, Ottawa, Kitchener, London, Montreal or Winnipeg). The role involves collaboration with Business Development and Technical staff to deliver professional marketing materials and internal reports.

Ideal candidates will have 2+ years in related fields, strong communication skills, and experience with Salesforce, Microsoft Office, and Adobe

Qualifications

• Excellent written and verbal communication.
• Strong attention to detail and proofreading.
• Ability to manage multiple projects under tight deadlines.

Responsibilities

• Searches for RFQ/RFPs on external platforms and distributes them to stakeholders.
• Enters and maintains data in sales and reporting tools.
• Drafts internal and external project communications with marketing support team.

Skills

Communication

Attention to detail

Time management

Team collaboration

Education

Bachelor's degree

Tools

Salesforce

Microsoft Office

Adobe Creative Suite

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Jacobs has an immediate need for an Entry Level Business Development Coordinator aligned with our Northeast geography (Toronto, Ottawa, Kitchener, London, Montreal or Winnipeg office). This position will be responsible for supporting a variety of our core support functions. The primary focus will be working with Jacobs’ Business Development leadership to input and maintain data in internal reporting tools and systems. The secondary focus will be collaborating with both Business Development and Technical staff to produce strategically focused, professional-looking internal and external documents and marketing materials.

This role gives you the opportunity to not only learn but help implement the sales strategy while gaining experience working within many critical sales functions. The ideal candidate is organized, accountable, inquisitive and demonstrates an ability to meet fast-paced deadlines while following through on commitments.

Responsibilities Include, But Are Not Limited To The Following

• Searches for RFQ and RFPs on external digital eProcurement platforms, distributing them to internal stakeholders, managing and distributing the subsequent addenda, and uploading the electronic proposal documents back into the eProcurement platform
• Enters and manages data in multiple tools and systems critical to our sales processes and reporting requirements
• Provides marketing support to geographic sales team in collaboration with the corporate marketing team by interviewing staff to obtain information and drafting project win or new hire announcements for publication on LinkedIn, Jacobs External Website, as well as other platforms.
• Helps coordinate and develop sales documents such as Task Order proposals, including creating content, and requires interfacing with project managers, graphic designers, and desktop publishing support staff across multiple time zones to deliver content that meets schedule and delivery requirements
• Uses curiosity and critical thinking skills to read complex documentation, synthesize the data to understand the big picture of what is being requested and then determine the next steps and who to engage to action an outcome.
• Poofreads and edits technical and non-technical documents for accuracy and consistency.
• Assists sales leadership with the following routine activities gathering information from staff and drafting internal reports, including collecting and analyzing sales statistics, and developing timelines, tables, graphs for reports, correspondence, and presentations; preparing PowerPoint presentations; preparing meeting agendas and meeting minutes; setting up meetings in Microsoft Teams; and entering information into Microsoft Excel files.
• Assists client account managers and sales leads with preparing the following internal documentation project descriptions for sales use; gathering and publishing client quotes; and updating project team members’ master resume.

Here's what you'll need

• Two or more years of experience, preferably in the Architectural, Engineering, or Construction industry.
• Excellent verbal and written communication skills, including proficiency in grammar, punctuation, spelling, and formatting preferred.
• High level of attention to detail.
• Ability to thrive in a fast-paced environment.
• Ability to work both independently and in a team environment.
• Strong organizational skills with the ability to manage multiple, simultaneous projects, and work under tight deadlines.

Ideally, you'll also have

• Bachelor's degree in marketing, communication, business, or technical fields preferred.
• Proficiency in Salesforce for data management.
• Fluency in Microsoft Office and Adobe applications.

Posted Salary Range Minimum

60,000.00

Posted Salary Range Upper

85,000.00

The base salary range for this position is $60,000.00 to $85,000.00. This range reflects the minimum and maximum target for new hire salaries for the position across Ontario, Canada locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. This job posting is for an existing vacancy.

At Jacobs, we use AI-driven recruitment to match top talent with opportunity—however, human connection and fairness remain at the heart of every hiring decision.

Jacobs welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request an accommodation, please select here.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.