Business Development Administrator

Smith + Andersen; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A leading engineering firm in Toronto is seeking a proactive Business Development Administrator. This role involves supporting the Business Development team by managing bid searches and maintaining internal records. Candidates should have a post-secondary qualification in Business or Office Administration and excellent communication skills. The position offers flexible working hours in a hybrid environment with various employee benefits.

Benefits

Flexible hours and half day Fridays

Comprehensive Group Health Benefits Program

Group Retirement Savings Plan

Employee Share Ownership Program

Transit Subsidy Program

Qualifications

• 1-2 years of experience within an engineering, construction or architectural firm considered an asset.
• Excellent written and verbal communication skills; able to communicate with both internal and external clients.
• Highly innovative with an attention to detail and an ability to accept direction.

Responsibilities

• Provide administrative support for daily bid searches nationally.
• Maintain accurate, up-to-date records in the internal tracking system.
• Participate and take minutes in meetings to track standard prospects.

Skills

Microsoft Office suite

Adobe Creative Cloud

Communication skills

Organizational skills

Multi-tasking

Education

Post-secondary degree or diploma in Business or Office Administration

Tools

Monday.com

Job description

Role: Administrator - Business Development
Location: Toronto
Job Type: Hybrid – WFH + In Office

Who We Are

Smith + Andersen is a trusted, Canadian, multi-disciplinary engineering firm with ten offices in five provinces and approximately 700 employees. Our Toronto office has approximately 250 employees with a national shared services team (Accounting, Business and Proposals, Human Resources, IT, Legal, Marketing and Communications, and Operations) supporting all ten regional offices.

At Smith + Andersen our employees contribute to some of the most sustainable building design projects in Canada. The work we do has meaningful impact on the community by contributing to landmark projects such as hospitals, transit stations, parks, federal and provincial government buildings and post secondary institutions.

Our values drive and define everything we do, demonstrating a deep commitment to sustainability, mentorship and quality work that spans nearly six decades in business. In addition, we are proud to have been certified as a Great Place to Work™and selected as one of Canada’s Best Workplaces™for the highly collaborative culture we’ve built and for empowering employees to do great work!

This Opportunity

The Toronto office of Smith + Andersen is currently seeking a motivated and proactive Business Development Administrator to join its shared services team. Reporting to the Director of Operations and the Manager of Business Development and Proposals, the Business Development (BD) Administrator provides both tactical and administrative support to the Business Development and Proposals (BDP) team. The BD Administrator is responsible for bid searching and tracking prospective projects across regions.

Why choose Smith + Andersen?

In addition to an exciting career filled with meaningful work, we offer:

• Flexible hours and half day Fridays (all year round)
• Comprehensive Group Health Benefits Program, including a Health Spending Account
• Group Retirement Savings Plan (Employer and Employee Contributions)
• Employee Share Ownership Program (ESOP)
• Purchase Time off Program
• Transit Subsidy Program
• Wide variety of community and social events
• Great Place to Work-Certified™
• Canada’s Best Workplaces™ in Ontario
• Canada’s Best Workplaces™ for Professional Services
• Best Workplaces for Mental Wellness™

What You’ll Do

• Work closely with the Director of Operations and the Business Development and Proposal Manager to track and maintain data, processes and business development outcomes.
• Provide administrative support for daily bid searches nationally. Research bids on sourcing websites (i.e., Merx, Biddingo, etc.) and determine opportunities for each Smith + Andersen office based on specific requirements, deadline, scope, budget, key deliverables, etc. Review Requests for Expression of Interest (EOIs), Request for Qualifications (RFQs) and Requests for Proposal (RFPs) determining requirements for successful proposal submission.
• Maintain a filing system for storing opportunities in accordance with internal protocols.
• Maintain accurate, up-to-date records in the internal tracking system.
• Generate reports for Smith + Andersen (S+A) offices on prospects, proposals and any other relevant information maintained in the internal tracking system.
• Keep abreast of industry events, coordinating attendance by sector/region and identify speaking opportunities in collaboration with the Marketing & Communications team.
• Participate and take minutes in meetings to track standard prospects, intel on prospects, events and client prioritization lists. Conduct research and collect information as required.
• Assist with updating material in sales brochures, and customizing information in brochures as requested by internal and external clients.
• Responsible for providing administrative support related to business development and proposals as directed.

Who You Are

• A post-secondary degree or diploma in Business or Office Administration or equivalent industry experience.
• 1-2 years of experience within an engineering, construction or architectural firm considered an asset.
• Proficiency with Microsoft Office suite and working knowledge of Adobe Creative Cloud.
• Experience with Monday.com or similar project management platforms is an asset.
• Excellent written and verbal communication skills; able to communicate with both internal and external clients.
• Superior organization and administrative skills with the ability to prioritize and multi-task in a fast-paced environment.
• Highly innovative with an attention to detail and an ability to accept direction.
• Able to work independently as well as part of a team.

About Smith + Andersen

Founded in 1965, Smith + Andersen is a trusted Canadian consulting engineering firm with offices in Vancouver, Kelowna, Calgary, Edmonton, Winnipeg, London, Hamilton, Toronto, Ottawa, and Halifax. Smith + Andersen has organically grown from an established reputation as trusted mechanical and electrical consultants, reaching new levels of engineering and design excellence in the communications, security and audiovisual fields, and providing enhanced services such as lighting, building automation systems, and intelligent integrated systems design.

Thanks to our client‑focused approach, we are able to apply efficient, sustainable, and reliable design and engineering solutions on the most exciting projects across Canada. From fully integrated hospitals and welcoming schools, to healthy workplaces and secure transit stations, we have established lasting relationships with public and private sector clients across the country.

For more information about Smith + Andersen, please visit our website at www.smithandandersen.com.

Accommodation

Appropriate accommodations will be provided to candidates upon request throughout the recruitment and hiring process. If you require accommodation during any phase of the hiring process please advise the Human Resources Specialist with whom you are in contact.

Diversity

Smith + Andersen is committed to diversity, equity and inclusion and welcomes applications from all qualified candidates of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, race, ethnicity, family status, religion, mental or physical status or veteran status.

Recruitment Agencies

Smith + Andersen welcomes interest by individual applicants. For resumes or applications submitted by agencies or recruiters with which Smith + Andersen does not have an agreement in place, Smith + Andersen will not pay any referral with which Smith + Andersen does not have agreement place. Unsolicited resumes or applications from agencies or recruiters will be deemed to have been referred without fee or other charges.

Smith + Andersen is an equal opportunity employer.