Business Coordinator - Limited Term Employee [On-Site or Remote]

EDF; Wheatley; Remote; CAD 44,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Job summary

EDF Power Solutions North America is seeking a Business Coordinator to support the 3rd Party Region, coordinating administrative tasks across reporting, procurement, inventory, and data analysis. The role emphasizes SAP/CMMS systems, vendor coordination, and maintaining accuracy in financial and operational data.

The position operates primarily from office settings in Canada, with responsibilities spanning safety culture, budgeting support, and monthly reporting to optimize regional delivery and

Qualifications

• High school diploma required with 2-4 years of relevant business administration experience.
• Associate degree in business administration, accounting or supply chain is a plus.
• Experience with CMMS, Ariba and SAP is a plus.

Responsibilities

• Coordinate administrative aspects of projects: reporting, data entry, data analysis.
• Manage vendor coordination, inventory management and procurement processes.
• Support site management with service order processes and budgeting data.
• Ensure SAP tasks (MIGO, VIM) and invoice resolution are performed timely.

Skills

Planning & prioritization

Data analysis

Microsoft Office

Contract compliance

Education

High school diploma

Associate degree in business administration or supply chain

Tools

CMMS

Ariba

SAP

Job description

Scope of Position

About Us:

EDF power solutions North America has been providing clean energy solutions throughout the U.S., Canada, and Mexico since 1987. We are a market-leading independent power producer and service provider, serving utilities, corporations, industries, communities, institutions, and investors with reliable, low-carbon energy solutions that help meet growing demand.

From developing and building scalable wind (onshore and offshore), solar, storage (battery and pumped storage hydro), smart EV charging, microgrids, green hydrogen, and transmission projects, to maximizing performance and profitability through skilled operations and maintenance and innovative asset optimization, our teams deliver expert solutions along the entire value chain—from origination to commercial operation.

Be a part of an innovative and collaborative team environment that fosters our goal of delivering renewable solutions to lead the transition to a sustainable energy future.

Note: This is an 18-month Limited Term position, which is eligible for medical, dental, vision, and paid time off benefits.

Salary Range: The full pay range for this role is $27.16 - $45.24 CAD hourly, and the good faith estimated starting pay for this position upon hire is $32.00 - $40.00 CAD hourly.We generally base our salary decisions on factors including but not limited to, relevant work and leadership experience, education, demonstrated performance, internal equity, and in some cases, geographic location.

Scope of Job: In accordance with AO goals and objectives and the core values of EDF power solutions, assist the 3rd Party Region by coordinating all administrative aspects of assigned projects’ activities to include, but not limited to, reporting, data entry and data analysis, vendor coordination, inventory management tasks, procurement process, CMMS (SAP or applicable system). Execute on applicable administrative project needs, as assigned, while supporting operational continuity, efficiency, and profitability of the assigned projects. Although this position reports to a regional manager, the goal is the Business Coordinators will work as a team for continuous support of the 3rd party region, growth and efficiency.

Responsibilities

• Foster a culture of safety by:
  • Performing safety observations and/or team engagements
  • Exhibiting safety behaviors that are in line with HSE standards
  • Being aware of safety policies and procedures
  • Attending annual Safety Training (as applicable)
• Deliver timely and accurate reporting to help the business meet its customer performance, and EBITDA targets by:
  • Conducting and analyzing Dayforce vs SAP recorded hours variance reports and SAP Hour Allocation Reports
  • Generating regional safety incident reports and safety training completion reports
  • Consolidating data and delivering Profit & Loss reports
  • Generating 3rd Party consumption and contractor hours reports
  • Conducting annual review of contractual billing rate and escalation changes
  • Manage and own the accuracy of vehicle fleet databases for region supported
    • Producing monthly reports of Fuel usage
• Demonstrate reliable administrative performance by delivering above 97% in service orders aging KPIs and 99% in inventory accuracy through:
  • Generating and evaluating aging reports (open service orders, Computerized maintenance management system, Accounts Receivable & Accounts Payable)
  • Evaluating and delivering on Controlling Goods Issued (COGI) Reports to minimize parts consumption and service order errors
  • Conducing tasks associated with inventory management tracking, including evaluation of inventory accuracy levels, and performing inventory goods receipts in SAP
  • Creating, tracking, and executing of sales orders
  • Coordinating and creating purchase requisitions and purchase orders
  • Supporting Site Management with service order process
  • Coordinating and confirming vendor ISNet compliance
  • Performing overall SAP tasks as required for timely payment of invoices (MIGO, VIM) as well as addressing and resolving any associated invoicing needs
  • Timely and correct onboarding of vendors into business management system
  • Booking travel arrangements when necessary
  • Supporting site manager in providing data for annual budgeting process
  • Providing on-site administrative support as required
  • Conducting business process training for new site hires
  • Uploading compliance documentation as required (NERC, GADS, permits)
• Analyze data and seek opportunities to gain efficiencies and improvement in regional delivery on annual KPIs by:
  • Identifying labor hours variances and their causes
  • Utilizing SAP hour allocation report to highlight areas for improved labor efficiency
  • Identifying Profit & Loss trends and interpreting financial data for deeper analysis
  • Identifying procurement activity error trends and recommending solutions
  • Identifying internal process inefficiencies and recommending solutions
  • Identifying scheduled service scorecard variances for improvement
  • Identifying vehicle savings opportunities
  • Performing ad hoc analyses as assigned
• Other duties as assigned

Working Conditions: 90% of time is spent in the office environment, utilizing computers (frequent use of various Microsoft software/programs), phones, and general office equipment. 10% of time is spent outside of the office visiting sites in additional to attending various trainings and meetings.

Fiscal Responsibilities: Must work within the budget constraints as authorized by the Management of Asset Optimization, while successfully following all policies and procedures related to employees’ fiscal responsibilities in doing the day-to-day job.

Qualifications

Education/Experience:

• Experience in balancing multiple, deadline-driven projects. Excellent planning, prioritization, and time management skills. Basic understanding of contract compliance, inventory management and procurement processes. Business administration experience while working for a large company and understanding basic accounting principles. Previous working with CMMS, Ariba and SAP are all pluses. Knowledge of Microsoft Suite is necessary. Ability to work independently and surface issues to management for resolution as needed.
• High school diploma required with at least 2-4 years of relevant business administration experience. Associate Degree in business administration, accounting or supply chain a plus.

Critical Competencies:

• Technical Competencies:
  • Basic electrical generation understanding
  • CMMS subject matter expert
  • Microsoft Office Suite
  • Data analysis tools (Tableau, Sphera, ORCA)
• Leadership Competencies:
  • Takes Accountability
  • Optimizes Communications
  • Influences Others
  • Promotes Teamwork & Collaboration
  • Takes Initiative
  • Problem Solver
  • Supports change and innovation
  • Critical thinking
• Business Competencies:
  • Basic Financial Knowledge
  • Budget Planning and Analysis Skills
  • Ability to support strategic implementation
  • Knowledge of Basic Accounting Principles
  • Contract knowledge
  • Company process expertise
  • Project management skills
  • Planning and prioritization skills
  • Continuous Improvement Contributor
• Interpersonal Competencies:
  • Empathy
  • Dependable
  • Thorough
  • Direct
  • Adaptable
  • Questioning attitude
  • Change agent
  • Outward Mindset
  • Facilitation Skills
  • Time Management
  • Communication Skills
  • Multitasking Ability

Physical Requirements: Office and computer based working environment.