Business Coordinator

City of Calgary; Calgary; On-site; CAD 70,000 - 90,000; Full time

Job summary

A local governmental organization in Calgary is seeking a Business Coordinator for Planning and Development Services to provide advisory and operational support. The ideal candidate will facilitate project coordination, prepare reports, and collaborate with external partners. Essential qualifications include a degree in Business Administration and at least 3 years of related experience. This position offers opportunities for growth and competitive benefits.

Benefits

Work-life balance

Competitive wages

Pensions and benefits

Support for psychological safety

Qualifications

• Minimum of 3 years related experience coordinating projects.
• Formal understanding of municipal governance and operational processes.
• Intermediate proficiency in various software tools.

Responsibilities

• Assist Executive Advisor in monitoring reputational and operational issues.
• Support development of process improvements and strategic solutions.
• Prepare reports, presentations, and updates for various stakeholders.
• Collaborate with external agencies and government partners.
• Coordinate departmental reporting and prepare risk monitoring.

Skills

Communication skills

Organizational skills

Critical thinking

Attention to detail

Project management principles

Education

Degree in Business Administration or related field

Tools

Microsoft Office

SharePoint

Adobe Acrobat Pro

Escribe meeting software

Content Server

PeopleSoft Financial Supply Chain Management

Job description

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work‑life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life. The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti‑racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As a Business Coordinator for Planning and Development Services, you will provide advisory and operational support to the Executive Advisor within the business unit, ensuring that the complex, evolving, and fast‑paced needs of the Director’s Office are met. Primary duties include :

• Assist the Executive Advisor in monitoring and analyzing emerging reputational, political or operational issues, providing research‑based recommendations to mitigate risks and support decision‑making.
• Support the development of process improvements, efficiencies, and strategic solutions that align with Council direction and comply with regulatory and legislative requirements.
• Prepare and review reports, presentations, and updates for Council, senior leadership, and external partners.
• Collaborate with external agencies, industry representatives, and government partners to ensure City planning initiatives are effectively communicated and executed.
• Coordinate and analyze departmental reporting for the Director’s office, preparing risk monitoring, resource utilization reports, presentations, and documentation to support leadership decision‑making.
• Assist in developing and refining performance measures, tools, and processes, while assessing and enhancing resource management to recommend operational improvements.

Qualifications

• A degree in Business Administration or a related field.
• At least 3 years of related experience, including experience coordinating projects with diverse audiences and a formal understanding of municipal governance and operational processes.
• Knowledge of project management principles and techniques is required.
• Experience with the Access to Information Act (ATIA) and the Protection of Privacy Act (POPA) is an asset.
• Intermediate proficiency in Microsoft Office, SharePoint, and Adobe Acrobat Pro, along with experience using Escribe meeting software, Content Server, and PeopleSoft Financial Supply Chain Management (FSCM) is an asset.
• Success in this position requires effective communication and interpersonal skills, excellent organizational skills, critical thinking, a high attention to detail, and the ability to prioritize and manage multiple tasks and projects simultaneously.