Building Administrator

Larlyn Property Management Ltd.; London; On-site; CAD 30,000 - 41,000; Part time

Job summary

Larlyn Property Management Ltd. is seeking a Building Administrator to act as the on-site representative for Middlesex Condominium Corporation No. 446. You will coordinate maintenance, manage rule adherence, and handle owner/resident information on a daily basis.

The role involves coordinating with trades, processing condo payments, and maintaining logs and records as directed by the Property Manager. 1–3 years of building administration experience is preferred.

Qualifications

• 1–3 years of experience in building administration.
• Strong customer service skills and previous experience in customer service role.
• General understanding of building care and maintenance.
• Ability to work independently while problem solving.
• Excellent organizational, verbal, and written communication skills.

Responsibilities

• Responds to resident concerns within one business day when working (48-hour period).
• Forwards any resident concerns that cannot be handled, or sensitive issues, to the Property Manager within 24 hours and logs them.
• Maintains current owner/resident information and secure inventory of building keys.
• Issues payments by cheque or money order to the Condominium Corporation and reports payments to Accounts Receivable within one business day.
• Coordinates with trades for maintenance within the site based on approval of the Property Manager.
• Completes other duties and tasks as assigned by the Property Manager.
• Oversees outside trades and maintenance staff to ensure timely completion and logs progress in the log book.
• Investigates leaks or other issues and reports to the Property Manager.

Skills

Customer service

Organizational skills

Verbal communication

Written communication

Problem solving

Independent work

Building administration

Job description

Status Classification

Approximately 24 Hours / Week + emergency phone monitoring

TITLE:

Building Administrator

Middlesex Condominium Corporation 446

Position Summary

Reporting to the Property Manager, the Building Administrator acts as the on-site representative of the management company and is responsible for managing all aspects of maintenance coordination and rule adherence for Middlesex Condominium Corporation No. 446 per the instruction of the management company.

Job Duties

Owner and Resident Concerns

• Responds to all resident concerns within one business day when working (48-hour period).
• Forwards any resident concerns received that cannot be handled, or any issues of unprofessional or politically sensitive nature, to the Property Manager within a 24-hour period and enters such information in the log book.

Condominium Administration

• Maintains current owner/resident information.
• Maintains secure inventory of building keys including unit masters, common rooms, service or storage and supply cupboard.
• Follows company policies and procedures with respect to issuing keys and maintaining security.
• Ensures the Daily log book is maintained according to the standards prescribed.
• Accepts payment by cheque or money order made out to the Condominium Corporation from owners owing as condominium fees, special assessments, NSF fees, or other charges levied to the owner ledger.
• Reports payments received to the Accounts Receivable department within one business day of receipt and submits payments to the Management Head Office / Accounts Receivable Department as soon as possible.
• Address rule infractions with residents to seek compliance and reports continued infractions to the Property Manager for follow-up.
• Coordinates with trades for maintenance within the site based on the approval of the Property Manager.
• Carries out any other administrative requirements such as: purchasing office supplies, completing incident reports or other forms as required by the Property Manager.
• Completes other duties and tasks as assigned by the Property Manager.

Maintenance Supervision

• Oversees outside trades and reports work status, completion, or non-conformances to the Property Manager and notes in the log book.
• Oversees maintenance personnel ensuring that jobs are carried out on a timely basis and reports progress to the Property Manager and notes in the log book.
• Investigate leaks or other issues and report to the Property Manager.
• Fill out Building Manager Book and Fire Inspection Books regularly.

JOB SPECIFICATIONS

• 1–3 years previous experience in building administration.
• Excellent customer service skills and previous experience in customer service role.
• General understanding of building care and maintenance.
• Ability to work independently while problem solving.
• Excellent organizational, verbal, computer and written communication skills.

Additional Terms And Conditions

This job description is intended to provide a description of those principal job elements. All job descriptions are subject to change at the discretion of the Corporation or delegated management team.

We thank all candidates however, only those selected for an interview will be contacted. Larlyn Property Management is committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to this process, please advise the organization's representative of your need for accommodation measures which will be taken to enable you to be assessed in a fair and equitable manner.