Bookkeeper & Administrative Coordinator

About Staffing; Calgary; On-site; CAD 60,000 - 65,000; Full time

Benefits offered by this job

HSA provided

3 weeks vacation

Profit-sharing program

Job summary

About Staffing in Calgary is seeking a Bookkeeper & Administrative Coordinator for an on-site role. You will handle bookkeeping, purchasing, sales administration, and logistics with a direct impact on the business.

The ideal candidate has 3+ years of bookkeeping or full-cycle accounting experience and proficiency with QuickBooks Desktop and Excel. ADP Workforce Now payroll experience is a plus, and you will work independently within a small team.

Qualifications

• 3+ years experience in bookkeeping or full-cycle accounting.
• Experience using QuickBooks Desktop is required.
• Payroll processing experience; ADP Workforce Now an asset.
• Proficiency with Microsoft Excel.

Responsibilities

• Manage accounts payable and accounts receivable and day-to-day bookkeeping activities.
• Process payroll using ADP Workforce Now.
• Prepare/file GST/HST returns.
• Maintain accurate financial records and handle confidential information with discretion.
• Monitor the sales inbox and respond to customer quote requests and basic product inquiries.
• Enter and process customer purchase orders while providing general administrative support.
• Coordinate purchasing and logistics tasks with vendors and deliveries.

Skills

Attention to detail

Organizational skills

Time management

Prioritization

Independent work

Confidential information handling

Education

Post-secondary education

Tools

QuickBooks Desktop

ADP Workforce Now

Microsoft Excel

Job description

Looking for a stable, long-term opportunity where you can truly take ownership of your work? This could be the opportunity you’ve been waiting for!

Our client is looking for a Full-Time Bookkeeper & Administrative Coordinator to join their small, close-knit team. This is a fantastic opportunity for someone who is confident in their bookkeeping abilities, enjoys working independently, and appreciates having variety in their day. With responsibilities spanning bookkeeping, sales administration, purchasing, and logistics, this is a well-rounded role where your skills will be valued and your work will have a direct impact on the business.

If you’re looking for a collaborative, supportive environment with great people, stability, and the opportunity to find a long-term home where you can settle in and build strong relationships, this could be an excellent fit.

Duties and Responsibilities:

The key job functions are:

• Manage accounts payable, accounts receivable, and day-to-day bookkeeping activities
• Process payroll using ADP Workforce Now
• Prepare/file GST/HST returns
• Maintain accurate financial records and handle confidential information with discretion
• Monitor the sales inbox and respond to customer quote requests and basic product inquiries
• Enter and process customer purchase orders while providing general administrative support

Purchasing & Logistics

• Communicate with vendors to request quotes, confirm pricing and quantities, and place purchase orders
• Coordinate inbound shipments, including scheduling deliveries, providing shipping instructions/accounts, and following up on deliveries

Education:

• Post secondary education is considered an asset.

Qualifications:

• Ability to work fully on-site.
• Clean criminal record check required.
• Credit check required.

Experience:

• 3+ years experience in a bookkeeping or full-cycle accounting role is required.
• Experience using QuickBooks Desktop is required.
• Experience processing payroll; ADP Workforce Now experience is considered an asset.
• Proficiency with Microsoft Excel.

Skills:

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working independently and taking ownership of responsibilities
• Ability to handle confidential and sensitive information with professionalism.

Base Salary: $60,000 – 65,000 per year

• Salary based on experience.
• HSA provided.
• 3 weeks vacation, plus an additional week during winter holidays.
• Eligibility for profit-sharing program.

Work Hours:

• Monday to Friday.
• Start times are flexible between 7:00am and 9:00am, with the corresponding end time between 3:00pm and 5:00pm.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.