Billing Coordinator – Legal/Professional Services | Toronto ON

Payroll & Benefits Coordinator | Toronto ON; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A professional services firm in Toronto is seeking a Practice Billing Coordinator who will manage billing processes, including pre-bills, final bills, and assist in the training of new hires. The ideal candidate has strong organizational skills, attention to detail, and is proficient in Microsoft Office. Bilingual proficiency in French and English is considered an asset. This role offers an opportunity to work in a dynamic environment.

Qualifications

• Experience in a law firm or professional services environment is considered an asset.
• Ability to work as a team member under minimal supervision.
• Strong organization skills and ability to work under time pressure.

Responsibilities

• Process and edit pre-bills and input changes to pre-bills.
• Finalize and post pre-bills, preparing final bills for lawyer’s approval.
• Proactively monitor and review the billing system.

Skills

Teamwork

Organization

Attention to Detail

Communication Skills

Accounting Theory Understanding

Bilingual Proficiency (French/English)

Education

Grade 12 education with post-secondary education or experience

Tools

Microsoft Office (Word, Excel, Outlook, Adobe Acrobat)

Job description

Our client is recruiting for a Practice Billing Coordinator to join their team. As the Practice Billing Coordinator will be expected to efficiently process pre-bills and final billings for the assigned Practice Group(s).

Summary of Responsibilities:

• Final billings on a monthly/quarterly or on-request basis, including:
• Process and edit pre-bills
• Input changes to pre-bills in CMS
• Finalize and post pre-bills
• Prepare final bills for lawyer’s approval
• Submit final bills to clients or process by E-billing team
• Transfer time/disbursements according to lawyers’ instructions and Firm guidelines and billing procedures
• Proactively monitor and review billing system to ensure that client data is kept current and accurate
• Train new Practice Assistant hires on billing process and procedures
• Provide backup to other Practice Group Billing Coordinators as required
• Assist Timekeepers and Practice Assistants in designated Practice Group(s) with filing requirements
• Other duties as assigned

Core Skills and Requirements:

• Grade 12 education with post-secondary education or experience
• Experience in a law firm or professional services environment considered an asset
• Ability to work as a team member under minimal supervision
• Good organization skills and ability to work under time pressure
• Excellent attention to detail
• Understanding of accounting theory
• Proficient in Microsoft Office software including Word, Excel, Outlook and Adobe Acrobat
• Excellent interpersonal and communication skills
• Proficiency in oral and written bilingualism (French and English) considered an asset