Billing Coordinator

Targeted Talent; Vancouver, Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A professional services firm in Calgary is seeking a Billing Coordinator to manage client billing processes, assist with audits, and maintain detailed billing information. Candidates should have an Accounting diploma and ideally 3-5 years of experience, including familiarity with legal and accounting terms. The role offers competitive salary, paid vacation, health benefits, and flexible work arrangements.

Benefits

Competitive salary

Paid vacation

Health and dental benefits

Flexible work arrangements

Qualifications

• Minimum of one year of related experience in billing.
• 3-5 years’ experience preferred.
• General knowledge of accounting and professional services billing.

Responsibilities

• Prepare and process all client billings.
• Assist with year-end audit as required.
• Ensure Client Billing Agreements are followed.

Skills

Accounting knowledge

Billing process understanding

Proficiency in MS Office

Education

College diploma specializing in Accounting

Tools

Elite 3E

Webview

Job description

Reporting to the Accounting Supervisor, the Billing Coordinator is responsible for all phases of client billing including drafting and finalizing client invoices, billing analysis as well as consistent collaboration in attaining the client's billing goals.

Responsibilities:

• Prepare and process all client billings, duties include:
  • Process accounts for final review and signature by lawyers
  • Finalize and cancel invoices
  • Process partial credit notes and bill cancellations
  • Data entry of client disbursements
  • Enter invoices into client’s billing system
• Prepare and print monthly Proformas for lawyers
• Assist with the year-end audit as required
• Answer all incoming billing related inquiries received via email from lawyers or assistants
• Miscellaneous billing duties including write-offs and transfers of WIP, revalue WIP due to currency fluctuations, set-up special rates on files and re-value WIP, yearly update of all timekeeper billing rates and re-value WIP as necessary.
• Ensure Client Billing Agreements are followed (special rates, pre-arranged discounts, special billing arrangements - Hourly, Contingency, Flat/Fixed Fees)
• Maintain client’s billing detailed information updated in firm’s ERP (3E).
• Assist with special projects and/or perform related administrative, clerical and other duties as assigned.

Required Knowledge and Experience

• A college diploma specializing in Accounting with a minimum of one year of related experience.
• 3-5 Years’ experience preferred.
• Law firm experience would be considered an asset.
• General knowledge of accounting, professional services billing process, e-billing and task code usage
• Knowledge of legal and accounting terminology
• Proficiency with computer software programs including MS Office (Word, Excel and Outlook), and working knowledge of Elite 3E and Webview preferred.

Perks:

• Competitive salary
• Paid vacation
• Health and dental benefits
• Flexible work arrangements

If this sounds like the right fit, please click and apply to this posting.