Billing Administrative Assistant - Advocacy

Gowling WLG; Calgary; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A global law firm located in Calgary is hiring a Billing Administrative Assistant to provide excellent administrative support in commercial litigation and insurance litigation. Ideal candidates should have administrative experience, strong attention to detail, and proficiency in Microsoft Office. The position offers a hybrid work environment and encourages diverse candidates to apply.

Qualifications

• Administrative and basic accounting experience required.
• Experience in a law firm is preferred.
• Ability to handle a heavy and varied workload.

Responsibilities

• Receive and coordinate all pre-bills and invoices.
• Maintain the client contact system with up-to-date billing information.
• Work proactively to support the Intellectual Property Group.

Skills

Attention to detail

Strong computer skills

Excellent verbal and written communication

Interpersonal skills

Organizational skills

Problem-solving skills

Tools

Microsoft Office Suite

Job description

About Gowling WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

Profile

Our Billing Administrative Assistant will provide excellent administrative support to busy practices in commercial litigation, medical defence, and insurance litigation. The successful candidate will bring excellent attention to detail, prioritization skills, and thrive in a team environment.

Responsibilities

• Receive and coordinate all pre-bills, invoices, write-offs, and accounting forms that including trust transfers and deposits;
• Process foreign associate invoices;
• Maintain our client contact system with up-to-date information for invoicing purposes and file correspondence;
• Work proactively in the day-to-day support of the Intellectual Property Group ensuring important deadlines are met;
• Use initiative and good judgement to relieve the professionals of administrative detail;
• Other duties as assigned.

Qualifications

• Administrative and basic accounting experience is required;
• Experience in a law firm is preferred;
• Strong computer skills including proficiency with Microsoft Office Suite;
• Excellent verbal and written communication skills;
• Strong problem solving skills, including a proven ability to set priorities and work strategically;
• Excellent interpersonal skills with the ability to work effectively with other staff and professionals;
• Ability to handle a heavy and varied workload;
• Exceptional organizational skills;
• Ability to prioritize and support multiple individuals simultaneously, redefining priorities as required;
• Strict commitment to confidentiality and utmost professionalism.

Gowling WLG employees benefit from a hybrid work environment.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.