Bilingual Specialist, Total Rewards

McCarthy Tétrault; Toronto; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Insurance premiums paid by Firm

Wellness reimbursements

Technology reimbursements

Volunteer day

Birthday leave

Professional development

Job summary

McCarthy Tétrault is seeking a Bilingual Specialist, Total Rewards to join our Montreal or Toronto office. The role requires at least 3 years in benefits administration and proficiency with Workday.

You will administer benefit programs and pension plans, process enrollments, and run orientation sessions. As part of Total Rewards, you will support onboarding, invoice processing, vendor coordination, and regulatory filings.

Qualifications

• Bachelor's degree in administration or human resources or equivalent.
• Bilingualism in English and French, both written and spoken.
• Minimum three years in a similar benefits administration role.
• Proficiency with Workday Benefits module and MS Excel.

Responsibilities

• Administer and communicate firm benefit programs and pension plans.
• Process enrollments and monthly invoices for benefit suppliers.
• Lead orientation sessions and provide responses to Total Rewards inquiries.
• Ensure regulatory compliance and maintain benefit documentation.
• Support monthly and annual Total Rewards activities and SOPs.

Skills

Bilingual (English & French)

Work experience

Education

Bachelor's degree in administration or HR

Tools

Workday

Excel

Job description

Job Description

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way—our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements: Excellence, through attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day.

We are recruiting for a Bilingual Specialist, Total Rewards to join our team in our Montreal or Toronto office. The successful candidate must have a minimum of 3 years of experiencein benefits administration and will be responsible for administering and communicating firm benefit programs and pension plans by efficiently handling inquiries, processing enrollments, leading orientation sessions, and ensuring compliance with regulatory requirements.

The salary range for this role is $65,000 - $75,000 annually. The final offer will be determined based on the candidate’s skills, experience, and job-relevant knowledge. Please note that this range is intended to provide guidance; actual compensation may vary within this range depending on the qualifications and expertise of the selected candidate. This position is to fill an existing vacancy.

As a Bilingual Specialist, Total Rewards, you will:

Benefits program administration - Efficiently and accurately provide responses to questions submitted to the Total Rewards Centre of Expertise via our dedicated HR Services inbox and Service Now.

• Assign requests received through the HR Services email inbox or via ServiceNow to the various team members involved in these activities.
• Process requests on all benefit-related matters from all members of the firm, as well as retirees
• Responsible for timely administration of Firm benefit programs such as coordinating wellness, technology, tuition reimbursement programs, corporate agreements and discounts updates, etc.
• Update the various eligibility lists for our benefit programs with our suppliers (employee and family assistance program, telemedicine, annual medical examination, etc.) at a set regular frequency.
• Process of monthly invoices from benefit suppliers
• Provide logistic and administrative support to the team
• Ensure the accessibility and accuracy of information on employee benefits in the documentation provided to firm members (Espresso and official documents)
• With the assistance of the Manager, Total Rewards, complete all monthly and annual recurring activities of the centre of expertise within the prescribed timeframes.

Benefits onboarding session - Facilitate orientation sessions on employee benefits for new firm members

• Coordinate and lead bi-weekly new-hire benefits orientation sessions, for our staff members and associates
• Send relevant communication to Firm members to ensure that they take the appropriate actions in Workday for their enrollment and follow up accordingly

Pension and retirement savings plans

• Manage in-year and annual enrolments, transfers, and member communications for the DC pension and Group RRSP (Sun Life, Canada Life, National Bank Trust).
• Track weekly RRSP enrolments to ensure appropriate actions are taken by our Firm members and process Defined Benefit plan settlements and estimates.
• Support pension-plan regulatory filings across Ontario (FSRA), British Columbia, and Quebec.

Continuous improvement & projects

• Optimize benefits-related processes by creating Standard Operating Procedures (SOP).
• Support broader Total Rewards initiatives and projects.

As our ideal candidate, you will distinguish yourself by the following profile:

• Bachelor's degree in administration or human resources, or other equivalent education relevant to the role.
• Bilingualism (English and French) both spoken and written is required.
• Minimum three years of experience in a similar position linked to benefits administration.
• Proven experience utilizing Workday, especially within the Benefits module.
• Proficiency in Microsoft Office suite software, including Excel at an intermediate level.
• Excellent time management and planning skills to manage workload fluctuations, and must be able to meet critical deadlines.
• Great attention to details and proactive to carry out job responsibilities with minimal supervision
• Works well under pressure within non flexible deadline and adjusts to changing needs of the Firm.
• Experience in a fast-paced environment
• Personable, approachable disposition; has strong professional acumen.
• Able to handle confidential information, exercising tact and discretion in dealing with people and/or sensitive issues.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

McCarthy Tétrault utilizes artificial intelligence (AI) technology as part of our application screening process to enhance the efficiency and effectiveness of our recruitment efforts by analyzing applications to identify candidates whose qualifications and experiences align with the requirements of the position.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.