Bilingual Reconciliations Administrator

Aviso; Toronto; On-site; CAD 46,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation package

Health, dental, and insurance benefits

Generous vacation time

Retirement matching contributions

Learning & development programs

Social events to foster teamwork

Job summary

A leading wealth management provider is seeking a Bilingual Reconciliations Administrator to join their Operations team in Toronto. The role involves completing reconciliations and reporting within strict deadlines, collaborating with multiple internal departments and external partners. Candidates must be detail-oriented, possess bilingual communication skills, and ideally have a degree in Business or Finance. The position offers a salary range of CA$46,000 to CA$55,000 per year and is full-time.

Qualifications

• 1 year related financial industry work experience.
• Knowledge of current operational procedures in the mutual fund and security industry.
• Ability to work calmly in a fast-paced environment.

Responsibilities

• Complete reconciliations required internally and by regulatory bodies.
• Liaise with internal and external departments to rectify outages.
• Ensure all exceptions are resolved by reporting deadlines.

Skills

Bilingual (English and French)

Excellent problem-solving skills

Detail-oriented

Time management

Organizational skills

Education

Post-secondary education in Business Administration or Finance

IFIC or CSC designation

Tools

Excel

Access

Dataphile

FundCom

Job description

Base pay range

CA$46,000.00/yr - CA$55,000.00/yr

The Opportunity

We’re looking for a Bilingual Reconciliations Administrator to join our Operations team.

Reporting to the Supervisor of Control Services, the Bilingual Reconciliations Administrator is responsible for completing reconciliations and reporting by prescribed internal and regulatory deadlines for multiple lines of business. These reconciliations cover control accounts, mutual fund positions, GICs, pool funds, bank accounts and any other products as required. The admin must identify all exceptions, review and work with the appropriate teams internally and/or externally to resolve them. Excellent verbal and written communication skills are essential, as the role interacts with multiple internal departments as well as Fund Companies, GIC Issuers, Portfolio Managers, Credit Unions and Bank providers.

Who you are

• Service – You put your clients’ needs first. You advocate for service excellence, deliver client‑centric solutions, and proactively develop strategic partnerships that allow Aviso Wealth to become a trusted advisor and partner.
• Execution – You are committed to achieving your goals and to succeeding. This includes focusing on "getting things done", recognizing available opportunities, and continuously improving your personal best. You take accountability for your actions and learn from mistakes.
• Collaboration – You work collaboratively with others to achieve organizational goals. You build trust, encourage inclusion, and establish effective relationships both inside and outside the organization.

What your day looks like

• Complete reconciliations required internally and by regulatory bodies (CIRO)
• Liaise with appropriate internal and external departments to rectify any outages between the firm and the fund companies
• Gain an understanding of the regulatory requirements that these tasks satisfy
• Ensure all unit exceptions are resolved by reporting deadlines
• Ensure non‑financial discrepancies are updated
• Provide support for dealer rep maintenance functions
• Complete all bank reconciliations for Operating and Trust/Client related bank accounts; review exceptions and follow up with the banking group or bank providers to resolve in a timely manner
• Ensure Credit Unions complete their bank reconciliations monthly and follow up directly on any outages
• Assist with any inquiries to the team regarding account positions
• Assist with the setup of new reconciliations as products come onboard
• Maintain the procedures manual and continually review the process to find opportunities for ongoing improvements
• Assist with any internal or external audit inquiries in relation to reconciliations

Requirements

• Post‑secondary education and a degree in Business Administration or Finance is an asset
• 1 year related financial industry work experience
• Knowledge of current operational procedures governing the mutual fund and security industry
• IFIC or CSC designation is an asset
• Extremely detail‑oriented and accurate
• Excellent problem‑solving skills to perform analysis of exception issues and determine solutions
• Demonstrates the ability to work calmly and effectively in a fast‑paced environment
• Flexible to meet changing needs and manage deadlines
• Excellent time‑management and organizational skills to meet time constraints
• Intermediate computer skills and advanced skills in Excel and Access are an asset
• Experience using Dataphile and FundCom is an asset
• Fluency (written and spoken) in English and French is required to effectively communicate with partners, clients, and colleagues across Canada

Benefits

• Competitive compensation package that rewards and recognizes individual contributions
• Excellent health, dental and insurance benefits to meet the diverse needs of our employees
• Generous vacation time, fitness benefit, parental leave top‐up options
• Matching contributions to our retirement program
• Commitment to the continuous improvement of our staff through learning & development and an education assistance program
• Regular social events to foster teamwork

Your Information

By submitting your application, you consent to the collection, use, and disclosure of your provided personal information for the purposes of assessing your qualifications and suitability for employment with Aviso. Your information will be handled in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and relevant provincial legislation. Your data may be shared with authorized personnel involved in the recruitment process and retained only as long as necessary to fulfill these purposes or as required by law.

Further information is available on the Privacy link on our Career Page - Privacy Policies

Equal Employment Opportunity

Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

Company Overview

Aviso is a leading wealth management and investment services provider for the Canadian financial industry, with approximately $145 billion in total assets under administration and management, and over 1,000 employees. We’re building a comprehensive, technology‑enabled, client‑centric wealth services ecosystem. Our clients include our partners, advisors, and investors. We’re a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers. Our investment dealer and mutual fund dealer and our insurance services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing®, empowers self‑directed investors, and our fully automated investing service, Qtrade Guided Portfolios®, serves investors who prefer a hands‑off approach. Aviso Correspondent Partners provides custodial and carrying broker services to a wide range of firms. We have offices in Toronto, Vancouver, Montreal, and Winnipeg. Aviso is backed by the collective strength of our owners: the credit union Centrals, Co‑operators/CUMIS, and Desjardins. We’re proud to power businesses that empower investors.

Salary

This position is posted with an expected salary range of CA$46,000–CA$55,000 per annum. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.

Seniority level

Associate

Employment type

Full‑time

Job function

Administrative