Bilingual Payroll Specialist ()

Sodexo Canada Ltd; Ottawa; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading food service and facilities management company is seeking a Payroll Specialist in Ottawa. This role involves processing payroll for multiple units across Canada while ensuring compliance with federal and provincial legislation. The ideal candidate will have a minimum of 3 years of payroll experience, be bilingual in French and English, and possess strong organizational skills. Benefits include a flexible work environment and competitive compensation.

Benefits

Flexible work environment

Competitive compensation

Great employee benefits

Training and development programs

Qualifications

• Minimum 3 years of payroll experience required.
• Bilingual in French and English (spoken and written).
• Experience processing Quebec payroll is an asset.

Responsibilities

• Process payroll for all units across Canada.
• Calculate and process garnishments and deductions.
• Liaise with government agencies regarding payroll issues.

Skills

Attention to detail

Bilingual (French and English)

Organizational skills

Customer service mindset

Proficient in Microsoft Excel

Education

PCP designation (Payroll Compliance Practitioner)

Tools

ADP GlobalView

UKG Pro WFM

Job description

Overview

As Payroll Specialist you will play a key role in ensuring the accurate and timely processing of payroll for employees across Canada. Working in both English and French you will handle a wide range of payroll functions from data entry and calculations to liaising with external partners and responding to internal inquiries. This role requires a strong attention to detail, a commitment to confidentiality and a solid understanding of federal and provincial payroll legislation. You’ll also support reporting government requests and continuous process improvements helping to ensure a smooth and compliant payroll experience for all employees.

How You’ll Make an Impact

• Process payroll for all units across Canada including: entering updates in ADP CAP and UKG
• Calculating and processing garnishments, deductions and payroll adjustments
• Preparing Records of Employment (ROEs) in coordination with ADP
• Completing EFTs and issuing manual cheques
• Handling stop payments, recalls, rejected deposits and traces
• Managing union reporting and dues payments
• Run reports in ADP CAP and UKG for internal and external requests
• Liaise with third-party stakeholders including government agencies, ADP (payroll provider) and other relevant organizations
• Respond to wage verification and other formal requests from Service Canada
• Investigate and resolve payroll-related inquiries from employees, supervisors and management, ensuring clear and consistent interpretation of policies and procedures
• Ensure compliance with all applicable federal and provincial payroll legislation
• Maintain strict confidentiality in handling employee and payroll information
• Support continuous improvement initiatives related to payroll processes and systems
• Adhere to all internal company policies and procedures

Qualifications

• Minimum 3 years of payroll experience
• Bilingual in French and English (spoken and written) required
• PCP designation (Payroll Compliance Practitioner) is an asset
• Experience processing Quebec payroll is an asset
• Familiarity with ADP GlobalView is an asset
• Experience with UKG Pro WFM is an asset
• Proficient in Microsoft Office, particularly Excel (able to create and manipulate spreadsheets)
• Strong organizational skills with a keen eye for detail and consistent follow-up
• Proven ability to manage confidential information with discretion
• Team-oriented with excellent interpersonal and communication skills
• Demonstrated customer service mindset
• Able to manage multiple priorities and deadlines in a fast-paced environment with interruptions

Additional Information

What Makes Sodexo Different: Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own addition we offer:

• Flexible work environment
• Competitive compensation & great employee benefits
• Training and development programs
• Countless opportunities for growth
• Corporate responsibility & sustainability

An award-winning employer for Sustainability, Diversity & Inclusion, Corporate Social Responsibility and much more. View Sodexo’s latest awards here.

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual orientation, gender identity, veteran status or any other federally, provincially or locally protected class.

We welcome and encourage applications from people with information available on request from candidates taking part in all aspects of the selection process.

Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests and members of the public with whom we regularly interact. We require that all new hires in hospitals, long-term care facilities and senior homes be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on location and scope of employment.

Thank you for your interest in Sodexo. Please note that only those candidates under consideration will be contacted.

Discover why Sodexo is more than just a job — follow us on social!

Instagram: SodexoCanada • LinkedIn: Sodexo Canada Careers • Facebook: Sodexo Canada

Remote Work: Yes • Employment Type: Full-time

Key Skills

Administrative Skills, Time Management, Diplomatic Skills, Listening Skill, Languages Fluency, Organizational Skill, Pressure Management, Discipline Skills, Communication, Relationship Management, Client Services, Flexibility, IT Skill, Orderly Condition, Secretarial Skill

Experience

years

Vacancy

1