Bilingual Legal Assistant - Permanent - 18422

LRO Staffing; Ottawa; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A law firm in Ottawa is seeking a bilingual legal assistant for a full-time, permanent role. Responsibilities include performing administrative duties, managing court filings, and preparing legal documents. Ideal candidates will possess strong technical skills, attention to detail, and the ability to adapt to changing priorities. Competitive salary and benefits offered with a hybrid work arrangement.

Benefits

Benefits

Hybrid work arrangement

Qualifications

• A strong set of technical skills related to court filing procedures.
• Ability to adapt to frequently and rapidly changing priorities.
• Demonstrates strong grammar, spelling, and punctuation in both languages.

Responsibilities

• Perform clerical and administrative duties for lawyers.
• Communicate with clients to schedule appointments and coordinate arrangements.
• Create and proofread legal documents and correspondence.

Skills

Technical skills in legal procedures

Effective communication in French and English

Attention to detail

Organizational skills

Ability to prioritize and meet deadlines

Education

Office procedures course or equivalent experience

Tools

Microsoft Word

AdobePro

Excel

Outlook

NetDocs

PowerPoint

Tikit

Job description

About the Opportunity

About the Opportunity

Our client is a law firm, located in downtown Ottawa. They are looking for an experienced, and fluently bilingual, legal assistant to join their team on a full-time, permanent basis.

Duties include but are not limited to :

• Perform clerical, administrative and general office duties for the Ottawa lawyers as requested and assigned by the Ottawa Office Administrator
• Communicate with peers and clients to schedule appointments, hearings, arbitrations, meetings etc. and coordinate arrangements for lawyers’ attendance requirements
• Receive incoming mail and redirect, prioritize and record deadlines
• Organize and expedite the flow of work through the lawyers’ offices
• Create, type, format, review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Assist in the preparation and formatting of legal documents
• Prepare forms according to general instructions and / or precedents, and accompanying documentation
• Arrange for proper service and filing of court pleadings
• Make travel arrangements, including booking flights, hotels, vehicle rental, etc.
• Arrange for timely payment of invoices, complete expense reports, prepare file status reports, work-in-progress reports and pre-bills
• Set up and maintain filing systems, utilizing knowledge of legal records and procedures (including a tickler system)
• Enter student / lawyer dockets into accounting software (French and / or English)
• Follow proper file closure procedures, coordinate file closings

Perform any other related assistant duties as required

About You

The successful candidate will have the following :

• Strong set of technical skills which include, but are not limited to, the Rules of Civil Procedure, court filing procedures and time limitations
• Must be able to prioritize, meet deadlines and adapt to frequently and rapidly changing priorities
• Demonstrates competence and effective communication (written and orally) as well as proper grammar, spelling and punctuation in French and English
• Strong attention to detail, and excellent proofreading skills in French and English
• Highly organized
• Demonstrates discretion and effectively manages confidential information
• Comfortable working with other assistants in managing shared files between multiple lawyers
• Effectively works in a team environment or independently, as the situation requires
• Working knowledge of legal office administration through the completion of an office procedures course, or related experience
• Working knowledge of Word, AdobePro, Excel, and Outlook, NetDocs, PowerPoint and Tikit an asset
• Flexible, respectful, honest and trustworthy
• Demonstrates sound work ethic

About the Job

Salary will depend on experience. Benefits and a hybrid work arrangement will be offered.

LROLEG