Bilingual Legal Assistant

ZSA Legal Recruitment; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A legal recruitment agency is seeking a Bilingual Legal Assistant in Ottawa to provide clerical and administrative support to lawyers. The role requires fluency in both French and English, along with strong technical skills. Responsibilities include document preparation, scheduling, and managing court filings. This is an excellent opportunity for those with a background in legal office administration.

Qualifications

• Strong attention to detail in French and English.
• Ability to prioritize and meet deadlines.
• Competence in effective communication (written and oral).

Responsibilities

• Provide administrative support to lawyers in Ottawa.
• Manage appointment schedules and coordinate meetings.
• Prepare and format legal documents and correspondence.

Skills

Fluent written and oral French

Fluent written and oral English

Strong technical skills (Word, Outlook, Adobe)

Knowledge of civil procedure and court filing

Excellent proofreading skills

Highly organized

Education

Office procedures course or related experience

Tools

NetDocs

PowerPoint

Tikit

Job description

Overview

Ottawa | 2 + Years

The Bilingual Legal Assistant will be primarily responsible for providing clerical and administrative support to bilingual Ottawa lawyers in a professional, effective and efficient manner in French and English.

Responsibilities

• Performs clerical, administrative and general office duties for the Ottawa lawyers as requested and assigned by the Ottawa Office Administrator;
• Communicates with peers and clients to schedule appointments, hearings, arbitrations, meetings etc. and coordinates arrangements for lawyers’ attendance requirements;
• Receives incoming mail and redirects, prioritizes and records deadlines;
• Organizes and expedites the flow of work through the lawyers’ offices;
• Creates, types, formats, reviews and proofreads documents and correspondence to ensure compliance with legal procedures and grammatical usage;
• Assists in the preparation and formatting of legal documents;
• Prepares forms according to instructions and/or precedents, and accompanying documentation;
• Arranges for proper service and filing of court pleadings;
• Makes travel arrangements, including booking flights, hotels, vehicle rental, etc.;
• Arranges for timely payment of invoices, completes expense reports, prepares file status reports, work-in-progress reports and pre-bills;
• Sets up and maintains filing systems, utilizing knowledge of legal records and procedures (including a tickler system);
• Enters student/lawyer dockets into accounting software (French and/or English)
• Follows proper file closure procedures, coordinates file closing
• Performs any other related assistant duties as required

Knowledge, Skills and Personal Attributes

• Fluent written and oral French and English skills are essential for this position;
• Strong set of technical skills which include, but are not limited to, Word, Outlook and Adobe. Knowledge of Excel is considered an asset;
• Knowledge of the Rules of Civil Procedure, Federal Court Rules, court filing procedures and time limitations;
• Must be able to prioritize, meet deadlines and adapt to frequently and rapidly changing priorities;
• Demonstrates competence and effective communication (written and orally) as well as proper grammar, spelling and punctuation in French and English;
• Strong attention to detail, and excellent proofreading skills in French and English;
• Highly organized;
• Demonstrates discretion and effectively manages confidential information;
• Effectively works in a team environment or independently, as the situation requires;
• Working knowledge of legal office administration through the completion of an office procedures course, or related experience;
• Working knowledge of NetDocs, PowerPoint and Tikit an asset;
• Flexible, respectful, honest and trustworthy;
• Demonstrates sound work ethic.

For more information or to submit your CV, reference #34034

Tagged as: Bilingual, Junior, Private Practice