Bilingual Executive Assistant (Contract)

WSP; Toronto; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

A leading engineering firm in Ontario is seeking an experienced Executive Assistant to support their Vice-President. The role involves managing complex schedules, coordinating meetings, and delivering precise communication across the organization. Ideal candidates will have over 5 years of experience in executive support, be bilingual in English and French, and possess advanced skills in Microsoft Office and other tools. This position offers flexible work options and is a 12-month contract opportunity.

Benefits

Flexible work options

Comprehensive employee benefits

Attractive pay

Qualifications

• At least five years of proven experience supporting an Executive or Directors.
• Consistently deliver high-caliber, accurate work with attention to detail.
• Adaptable to changing situations and able to handle unexpected challenges.

Responsibilities

• Coordinate daily activities and manage calendars and meetings.
• Prepare expense reports and timesheets.
• Support the management of operational tasks and initiatives.

Skills

Excellent verbal and written communication in English and French

Advanced proficiency in Microsoft Office

Strong organizational skills

Ability to multitask

Strong interpersonal skills

Education

Post-secondary diploma in business administration or related discipline

Tools

Microsoft Office

SharePoint

Power BI

Outlook

Job description

The Opportunity:

Our Resources subsector, a key component of WSP’s ERI (Energy, Resources and Industry) sector, supports clients from coast to coast. Over the decades, we have developed a wide range of services, including economic studies, project management, detailed design, procurement, site management, commissioning and industrial programming. This division provides a full range of services to industrial and mining projects, including all services offered in the field of engineering from conceptual and feasibility studies to complete detailed engineering in EPCM, to the closure and dismantling of mine sites. Our experts work together to offer our clients services that live up to our vision: to meet the highest standards in the industry and innovate to exceed them.

Join Our Resources Team as an Executive Assistant!

Are you ready to make an impact at the heart of our leadership team? We’re looking for a highly skilled and proactive Executive Assistant to support our Vice-President and drive operational excellence. In this pivotal role, you’ll be the go‑to expert for managing complex schedules, orchestrating meetings, and ensuring seamless communication across the business. Your ability to anticipate needs, juggle priorities, and deliver with precision will set you apart. We’re seeking someone who thrives in a fast‑paced environment, brings exceptional organizational and coordination skills, and communicates with confidence and professionalism. If you’re passionate about leveraging the latest tools and best practices in executive support, this is your opportunity to shine and grow with us! This position will be located out of one of our GTA offices based in Ontario OR in our Montreal or Laval offices in Quebec. [Note, this is a 12month contract]

Be involved in projects with our Resources Team and be a part of a growing organization that meets our client’s objectives and solves their challenges!

Why WSP?

• We value and are committed to upholding a culture of InclusionandBelonging
• Our Flexible Work Policy– we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadiansuccess story - we're proudto wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhancethe world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstandingcareer opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to yourideas and tryingnewthings.
• A phenomenal collaborativeculture and a workforce filled with genuinely good peoplewho are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

What you can expect to do here:

• You will provide direct executive support to the Vice‑President and his Directors including but not limited to:
  • Coordination of daily activities;
  • Managing calendars, schedules and meetings;
  • Arranging and managing business travels;
  • Preparing expense reports and timesheets;
  • Coordinating and managing communications;
  • Preparing and distributing meeting minutes;
  • Preparing business overview and client presentations;
  • Supporting the management of operational tasks and initiatives;
  • Supporting the preparation and management of business plans;
  • Coordinating and leading strategic initiatives (e.g., employee engagement);
  • Supporting change management, including implementation of new tools and policies;
  • Managing and coordinating sector events and organising internal social functions as required;
  • Liaising with corporate departments on various initiatives such as marketing and human resources;
  • Assisting with other duties as assigned/required.

What you’ll bring to WSP:

• Post‑secondary diploma in business administration or a related discipline preferable;
• At least Five (5) years of proven experience supporting an Executive, Director or team of Managers as an Executive Assistant;
• Excellent verbal and written communication in both English and French;
• Advanced proficiency in Microsoft Office, SharePoint, Power BI and Outlook management skills;
• Ability to multitask, prioritize and effectively meet deadlines;
• Consistently deliver high‑caliber, accurate work with a high degree of attention to detail, in a fast‑paced environment;
• Strong organizational skills with demonstrated ability to work with minimal supervision;
• Ability to exercise mature judgment and discretion in handling confidential and sensitive information and situations;
• The ability to adapt to changing situations and handle unexpected challenges;
• Be resourceful and with an ability to find solutions independently is highly valued;
• Strong interpersonal skills.

#LI-Hybrid