Bilingual Administrative Assistant

Cultural Human Resources Council; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A cultural organization in Toronto is seeking a bilingual individual for administrative support. Responsibilities include managing phone calls, greeting visitors, maintaining the office and data management. Applicants should be proficient in English and French, have solid knowledge of Microsoft Office Suite, and be able to handle multiple time-sensitive tasks. Compensation includes $27.04 per hour with benefits.

Benefits

Pension

Benefits

Paid leave time

Qualifications

• Proficient in English and French, both written and verbal communication.
• Solid working knowledge of Microsoft Office Suite.
• Ability to prioritize many time‑sensitive tasks.
• Able to greet people in a cheerful, positive manner.

Responsibilities

• Answer and transfer telephone calls, greet and assist visitors to the office.
• Distribute incoming mail and packages.
• Back up assistance to Artist Immigration Administrators.
• General office and kitchen maintenance.
• Data management.
• Office supply orders.
• Other administration as may be required.

Skills

Proficient in English

Proficient in French

Microsoft Office Suite

Prioritization of tasks

Cheerful demeanor

Job description

Requirements

• Proficient in English and French, both written and verbal communication
• Solid working knowledge of Microsoft Office Suite
• Ability to prioritize many time‑sensitive tasks
• Able to greet people in a cheerful, positive manner
• Able to work onsite

Assets, not required

• Experience working in arts, culture and/or not for profit sector
• General understanding of performance contracts, booking requirements and related logistics
• Hands‑on working knowledge of grant/funding programs and/or grant writing experience

Daily Responsibilities

• Answer and transfer telephone calls, greet and assist visitors to the office
• Distribute incoming mail and packages
• Back up assistance to Artist Immigration Administrators
• General office and kitchen maintenance
• Data management
• Office supply orders
• Other administration as may be required

Compensation Package: $27.04 per hour (35 hours per week) + pension, benefits, paid leave time. The position is covered by a collective agreement between the AFM/CFM and Local 343 of Canadian Office and Professional Employees union (COPE) and requires membership in COPE Local 343 as a condition of employment.

Schedule: Monday to Thursday 9 am to 5 pm, Fridays 9 am – 4:30 pm

Start date: December 9, 2025 (somewhat flexible)

Application Deadline: November 24, 2025

About the Canadian Federation of Musicians: The Canadian Federation of Musicians (CFM) is the Canadian National office of the American Federation of Musicians of the United States and Canada (AFM) and governs 24 Local Chapters from coast to coast across Canada. CFM is the Union representing musical artists of all genres and in all types of professional performance, including providing necessary tools and services such as pension, residual/revenue streams, insurance, legal protection and more.