Autism Staffing Clerk

St.Amant; Winnipeg; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading not-for-profit organization in Manitoba seeks a Staffing Clerk to provide essential administrative support to Autism Programs. The ideal candidate should possess a Grade 12 diploma and have strong HR knowledge, with proficiency in Microsoft Office applications. This role requires at least two years of experience as a staffing clerk, demonstrating excellent organizational and communication skills. Competitive salary and benefits included.

Benefits

Health and Dental Plans

Life Insurance

Employer-Matched Pension Plan

Access to on-site gym

Professional development training

Qualifications

• Minimum of two years' experience as a staffing clerk, preferably in health care.
• Basic knowledge of human resources legislation and collective agreements is an asset.

Responsibilities

• Provide quality services with ethical awareness and confidentiality.
• Respond to inquiries regarding monthly schedules of services.
• Enter data into the scheduling system accurately.
• Track vacation, statutory holidays, and overtime requests.
• Assist with data collection and report preparation.

Skills

Knowledge of HRIS Scheduling software

Strong computer capabilities

Organizational skills

Communication skills (written and verbal)

Experience in administrative tasks

Collaborative working with staff

Education

Grade 12 diploma or certificate

Post-secondary certificate in Human Resource Management

Tools

Microsoft Office (Word, Excel, PowerPoint, Publisher, Access, Outlook)

Job description

Overview

St.Amant supports over 5,000 people in Manitoba with developmental disabilities, autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults, children and their families. Our over 2,000 staff follow a person-centered approach and adapt to the needs of each person and each family.

Visit St.Amant online at www.stamant.ca

Position Summary

St.Amant's core values reflect commitment to diversity, equity, and inclusion. St.Amant maintains ongoing commitment to recruiting a diverse and talented workforce which is paramount to supporting the community we serve. Reporting to the Service Delivery Manager and consistent with the Mission, Values and policies of St.Amant, the Staffing Clerk is a critical role in ensuring the success of St.Amant business and operations.

Exemplifying the mission, vision and values of St.Amant, the Staffing Clerk works collaboratively with partnered programs while offering employees respectful customer service. The Autism Staffing Clerk is responsible for providing a broad range of administrative support services to Autism Programs in accordance with the mission and values and the policies and procedures for this service.

St.Amant values and promotes volunteerism in the workplace. Volunteers bring optimism and enthusiasm, create positive energy, share diverse perspectives and are an integral part of the work we do. As such, and in keeping with the values of our organization, the incumbent to this role is encouraged to actively support, train, mentor, collaborate and invest in volunteer initiatives.

Qualifications

• Must have a minimum education of Grade 12 diploma or certificate.
• Post-secondary education with a focus on Human Resource Management; or an equivalent combination of education and relevant work experience.
• Knowledge of the HRIS Scheduling software system.
• Minimum of two years' previous experience working as a staffing clerk, preferably in a health care setting.
• Strong computer capabilities with experience in using Microsoft Office products and applications including Word, Excel, PowerPoint, Publisher, Access, Outlook and Internet browsers.
• Experience in performing a wide range of administrative tasks and demonstrates strong organizational, time management and communication skills (written and verbal).
• Experience working with employees and managers in an effective, collaborative and professional manner.
• Basic knowledge of human resources related legislations and collective agreements is an asset.

Responsibilities

• Quality services are evident when professional communication, timeliness, accuracy, ethical awareness/sensitivity, confidentiality are consistently demonstrated as required by legislation and program/service standards.
• Contacts all appropriate parties (clients, staff, external partners) with relevance to the changed schedules.
• Responds in various communication modes to staff, client and external partner inquiries regarding their monthly schedules of services.
• Enters all appropriate data into the scheduling system and indicated changes to client service on the hard copy of the client schedule.
• Tracks individual usage of vacation, statutory holidays, overtime banks etc. and informs manager when levels are inconsistent with the requested time off.
• Files all required documentation regarding scheduling services and follows up if required.
• Checks all staff mileage forms for accuracy, recruit supervisor signatures and submits mileage to payroll.
• Provides photocopy, fax, departmental mail and electronic mail. Assists in the collection of data and preparation of reports as requested by Program Management.
• Adheres to all policies and procedures of St.Amant and assists with special projects as assigned.

The above information is intended to describe the general nature of this position and is not considered a complete statement of duties and responsibilities. Additional duties and responsibilities may be assigned provided they are consistent with the qualifications identified and fall within the parameters of this role.

Benefits

We offer a competitive salary and a comprehensive benefits package that includes: Health & Dental Plans, Life Insurance Plans, Long Term Disability, Employer Paid-Employee Assistance Plan, and Employer-Matched Pension Plan. We also offer access to an on-site gym, professional development training opportunities, and affordable staff parking.

St.Amant is a bilingual organization. Proficiency in both official languages (French/English) would be considered an asset.

Conditions of Employment

As a Condition of Employment, successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check and Prior Contact Check.

As a Condition of Employment, new hires must complete a series of Occupational Health checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases. Successful applicants will also be required to provide proof of COVID-19 vaccination prior to start date.

Equity and Accommodation

St.Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities, backgrounds, cultures, and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process.