Associate Registrar, Academic Standards, Scheduling and Examinations

University of Toronto; Mississauga; On-site; CAD 120,000 - 141,000; Full time

Job summary

A leading research university in Mississauga seeks an experienced Associate Registrar to oversee registration processes and scheduling. The ideal candidate will have over 5 years of experience in a university setting, including senior management roles, with strong communication and leadership skills. Responsibilities include supervising staff, improving service delivery, and ensuring compliance with policies, aiming to enhance student success. This is a full-time position offering competitive pay within a supportive educational environment.

Qualifications

• 5 years’ experience managing registrarial services in a university setting.
• 3 years in a senior supervisory role in a unionized environment.
• Knowledge of campus scheduling and exam administration.

Responsibilities

• Provide strategic direction for examination processes and scheduling.
• Supervise Assistant Registrars and manage team effectively.
• Prepare analysis summary reports and conduct research.

Skills

Excellent communication skills

Collaboration

Presentation skills

Managerial skills

Analytical skills

Problem solving skills

Leadership and team building

Education

University degree or equivalent

Tools

University student information system

Job description

Date Posted: 12/18/2025 Req ID: 46458 Faculty/Division: UofT Mississauga Department: UTM: Office of the Registrar Campus: University of Toronto Mississauga (UTM)

Description

About us

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life‑changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe‑ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron‑Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

The Office of the Registrar at U of T Mississauga delivers registrarial services to support U of T Mississauga's academic goals and U of T priorities in the areas of student information, interpretation of policies, and innovation of registrarial interactions. Our core mission is effective and sustainable strategic enrolment management: student recruitment, retention, success and graduation. Operating in a culture of cooperation and collaboration, we achieve our goals and objectives based on values of student‑focused solutions, integrity of academic records and continuous innovative improvements.

Position Summary

Under the general direction of the Registrar and Assistant Dean, Enrolment Management, the incumbent is responsible for providing strategic direction, coordination, development and reengineering of examinations processes, campus space utilization and scheduling, academic standards and petitions in the Office of the Registrar (OR).

The incumbent will work in close consultation with the OR senior management team, Office of the Dean, and academic and student service departments on the systems and business processes that interact with campus scheduling, exam administration, and academic petitions, to streamline processes, provide efficiency, and excellent levels of service.

The incumbent directly supervises the Assistant Registrar, Campus Scheduling and Examinations, and the Assistant Registrar, Academic Standards and Petitions, while providing direction and leadership to all members of the team. The Associate Registrar reviews and revises existing policies and practices to ensure consistency with overall enrolment management objectives, recommending changes to policies and practices as necessary. The Associate Registrar is responsible for monitoring exam, campus scheduling, petition and appeal service statistics, preparing analysis summary reports and conducting research into best practices in higher education and the effectiveness of practices at UTM.

Qualifications Required

Education

University degree or an equivalent combination of education and experience. A clear understanding of the Ontario university system and the registration, enrolment and graduation process. Knowledge of the University of Toronto Mississauga programs and courses, degree requirements and academic rules and regulations.

Experience

Minimum of 5 years’ experience managing a busy, student service and/or registrarial services in a university setting with at least 3 years experience in a senior supervisory role in a unionized environment. Knowledge of campus scheduling, exam administration, and/or academic standards is required. Experience evaluating and improving processes and service delivery. Knowledge of enrolment management principals and practices. Experience working with senior leaders and presenting in front of large groups of students, staff, senior staff and/or officials.

Skills

Excellent communication, collaboration, and presentation skills; superior managerial skills with attention to organization and time management; proven ability to exercise superior judgement, initiative, analytical and problem solving skills; strong leadership and team building skills and the ability to manage and motivate staff at different levels; demonstrated ability to deal effectively with a wide range of contacts; effective negotiation and interpersonal skills. Solid working knowledge and understanding of a university student information system.

Other

Excellent judgement, reliability, diplomacy, tact; demonstrated initiative, strong problem solving skills, flexibility. Ability to plan, prioritize, multi‑task and work effectively under pressure. Proven ability to provide a quality services environment in a university registrarial setting. Proven supervisory and project management skills; proven organizational skills; effective human relations and leadership skills; innovativeness and resourcefulness; evidence of team‑leading project skills; very good communication and interpersonal skills.

Closing Date: 01/11/2026, 11:59PM ET Employee Group: Salaried Personnel Subarea: PM Appointment Type: Budget - Continuing Schedule: Full‑Time Pay Scale Group & Hiring Zone: PM 5 – Hiring Zone: $120,499 – $140,583 – Broadband Salary Range: $120,499 – $200,831 Job Category: Registrarial Services